Bylaws
Article I: Name and Objectives

I.  The name of this organization shall be the Division of School Psychology of the American Psychological Association.

II.  As the division of the APA responsible for the application of sound psychological principles to schooling and education in the broadest sense, the objectives of the Division of School Psychology shall be as follows:

A. To promote and maintain high standards of professional education and training within the specialty, and to expand appropriate scientific and scholarly knowledge and the pursuit of scientific affairs;

B. To increase effective and efficient conduct of professional affairs, including the practice of psychology within the schools, and across other settings;

C. To support the ethical and social responsibilities of the specialty, to encourage opportunities for ethnic minority participation in the specialty, and to provide opportunities for professional fellowship;

D. To encourage and support publications, communications, and conferences regarding the activities, interests, and concerns within the specialty on a regional, national, and international basis;

E. To collaborate/cooperate with individuals, groups, and organizations in the shared realization of the Division objectives.

III. The ultimate goal of all division activity and influence shall be the enhancement of the status of children, youth, and adults as learners and productive citizens in schools and other settings.

Article II: Membership

I. Membership in the division is open to individuals who are committed to the objectives put forth in Article I of these by-laws. Evidence of the commitment shall be demonstrated through active involvement in the practice of school psychology, preparation of school psychologists, research applied to schooling, or psychological consultation with school personnel.

II. The division shall consist of six classes of members: Students in School Psychology Affiliates, Professional Psychology Affiliates, International Affiliates, Associates, Members, and Fellows.

A. Students in School Psychology Affiliate status shall be extended to individuals pursuing graduate preparation in school psychology.

B. Professional Affiliate status shall be extended to individuals who are credentialed school psychologists and other psychologists who are not APA members.

C. International Affiliate status shall be extended to individuals who are credentialed school psychologists, other psychologists, or individuals pursuing preparation in school psychology who live outside the United States and Canada who are not APA members. 
 
D. An Associate of the American Psychological Association in good standing shall be eligible for election as an Associate of the Division of School Psychology, provided the requirements of Article II, Section I are met.

E. A Member of the American Psychological Association in good standing shall be eligible for election as a Member of the Division of School Psychology, provided the requirements of Article II, Section I are met.

F. Fellow status in the Division of School Psychology is available to Members meeting the minimum qualifications for fellowship as indicated in the by-laws of the APA and whose election to Fellow status was supported by the Fellows Committee of the Division.

III. Election to membership in the Division is based upon the following conditions:

A. Affiliate status shall be extended to individuals who are pursuing graduate preparation in school psychology; who are not APA members and are credentialed school psychologists and other psychologists; or who live outside the United States and Canada and are credentialed school psychologists, other psychologists, or pursuing preparation in school psychology; provided the requirements of Article II, Section I are met. Applications shall be made to the vice president of membership.

B. Application for Associate or Member status shall be made to the vice president of Membership who shall verify membership status of the applicant in the American Psychological Association, at which time membership will become effective.

C. Members of the Division may be recommended to the American Psychological Association for Fellow status by the Fellows Committee. All Fellows shall be designated as Fellow in the Division of School Psychology.

Article III: Officers

I. The Executive Council, consisting of the President, President-Elect, Past-President, Secretary, Treasurer, Division Representatives to Council of the American Psychological Association, and six Vice Presidents as voting members, will determine the policies of the Division. Non-elected, ex officio members without votes may be appointed to the Executive Council from time-to-time by the Council's voting members.

II. The Operations Committee, consisting of the President, Past-President, President-Elect, Senior Representative to Council, Secretary, and Treasurer will oversee the implementation of objectives and policies determined by the Executive Council. The Operations Committee shall be directed by and shall be accountable to the Executive Council.

III. The duties of the various officers of the Division shall be as follows:

A. The President shall preside over all activities and meetings of the Division. In this office resides ultimate responsibility and decision-making authority, subject to affirmation by the Executive Council. The President shall become the Past-President at the end of the term of office.

B. The President-Elect shall function as the President in the latter's absence or incapacity. The President-Elect shall serve in other capacities as appointed by the President. The President-Elect shall become President at the end of the term of office.

C. The Past-President shall chair the Committee for Nominations and Elections to Divisional Offices, which will be designated at the annual meeting, and assume assignments appropriate to the office as designated by the President.

D. The Secretary shall keep the records of all meetings of the Division, the Executive Council, and the Operations Committee; issue notices of meetings and the election of officers; receive and expedite correspondence with Division Services of the Central Office of the American Psychological Association; and update and maintain the Operations Handbook of the division.

E. The Treasurer shall have custody of all funds of the Division, sign checks and drafts on behalf of the Division for the disbursement of funds as authorized by the Division, keep records of all receipts and disbursements, and provide for auditing of accounts on the completion of his/her term of office or at such other times as designated by the Executive Council and/or Operations Committee. On the basis of information received from the committee Chairs and other officers, the Treasurer shall propose an annual budget for submission to the Executive Council. Upon majority vote of the members attending the annual business meeting, the annual budget shall be adopted.

F. The Representatives to Council shall represent the Division as put forth in the By-laws of the American Psychological Association, and shall serve as members of the Committee for Nominations and Elections to APA Boards, Committees, and Special Awards. The Senior Member of the Divisional Representatives shall be designated annually by the Division's Representatives to Council and shall serve as Chair of the Committee for Nominations and Elections to APA Boards, Committees, and Special Awards.

G. The six Vice Presidents shall be as follows:

1. Vice President for Education and Training, and Scientific Affairs.

The Vice President for Education, Training, and Scientific Affairs has general concern for all educational and training affairs which involve school psychology. He or she monitors and coordinates educational projects; and identifies and appraises developments in higher education and in public policy which have implications for the area of education and training of school psychologists.

This Vice President has responsibility for monitoring and coordinating the committees of the Division whose activities fall within his or her area of responsibility, including the divisional awards committees of Distinguished Service, Senior Scientist, Lightner Witmer, and Outstanding Dissertation Award, and APA Fellows Nominations.

This Vice President has responsibility for monitoring and liaison activities with the APA Board of Educational Affairs and the APA Board of Scientific Affairs.

2. Vice President for Professional Affairs.

The Vice President for Professional Affairs shall have general concern for all aspects of school psychology as a professional discipline, and is responsible for furthering the development of school psychology as a professional specialty within psychology; fostering contributions to professional knowledge and practice; developing and promulgating standards for the delivery of school psychological services; furthering the recognition of professional school psychology in health, education, and other human services; encouraging and facilitating the dissemination of information concerning school psychology as a professional psychological specialty to all relevant audiences; acting as liaison with state school psychological associations; fostering the application of school psychological knowledge for the promotion of human welfare within the school community or learning environment; and, encouraging constructive relations with other professional groups.

A major responsibility of this office shall be to provide leadership and support for the Division's interests in the formulation and implementation of federal and state policy and legislative activities of APA.

He or she has responsibility for monitoring and coordinating the committees of the Division whose activities fall within his or her area of responsibility.

This Vice President has responsibility for monitoring and liaison activities with the APA Board of Professional Affairs.

3. Vice President for Social and Ethical Responsibility, and Ethnic Minority Affairs.

The Vice President for Social and Ethical Responsibility and Ethnic Minority Affairs has general concern for those aspects of psychology that involve solutions for the fundamental problems of human justice. He or she is responsible for activities that encourage both the social responsiveness of school psychology and the responsible use of school psychology in regard to social and public policy issues. Specific responsibilities include the Division's institutional roles; the roles of school psychologists in society; social responsibility in human research; assessment and intervention procedures; research on social problems; and, the development of public policy, actions, and statements for the Division of social issues. This Vice President helps to facilitate communication to the public and media highlights of school psychology's outstanding contributions in the public interest. He or she coordinates and provides support for Division activities focusing on the concerns of equality, academic freedom, and conditions of employment of school psychologists, and Division 16's involvement in child and family-related issues.

This Vice President has general responsibility for all matters that relate to social relationships and goodwill among school psychologists, and between/among school psychologists and other professional groups.

This Vice President shall also have general concern for those aspects of school psychology that relate to persons of minority ethnicity or members of underrepresented groups. He or she is primarily concerned with increasing scientific understanding of those aspects of school psychology that pertain to culture and ethnicity; increasing the quality and quantity of educational and training opportunities for persons of minority ethnicity or members of underrepresented groups in school psychology; and promoting the development of culturally sensitive models for the delivery of school psychological services. He or she is also concerned with maintaining appropriate advocacy, communication, liaison, and clearinghouse functions involving ethnic minority school psychologists, students, and school psychological organizations.

This Vice President is responsible for the monitoring and coordination of the committees of the Division whose activities fall within an of the three general areas indicated above.

This Vice President has responsibility for monitoring and liaison activities with the APA Board for Advancement of Psychology in the Public Interest and its committees.

4. Vice President for Publications and Communications (VP-PC) 

The Vice President of Publications and Communications is responsible for the dissemination of information about school psychology to its members, the school psychology community, the psychology community in general, and the public. 

This Vice President is responsible for overseeing the School Psychology Quarterly, The School Psychologist, the Book Series, and Conversation Series. This Vice President has responsibility for monitoring and liaison activities with the APA Publications and Communications Board.

5. Vice President for Convention Affairs and Public Relations 

The Vice President for Convention Affairs and Public Relations is responsible for planning the convention schedule at the annual APA conference, coordinating public meetings through the Division hospitality suite and public relations with constituent school psychology organizations (e.g., NASP, ISPA, ABPP, TSP, CDSPP, SSSP, etc.). This Vice President has responsibility for monitoring and liaison activities with the APA Board of Convention Affairs and the APA Directorate for Public and Member Communications.

This Vice President is also responsible for monitoring and liaison activities regarding membership in Division Services.

6. Vice President for Membership.

The Vice President for Membership shall be responsible for the recruitment of members, the maintenance of members, monitoring member satisfaction, and responding to member complaints for all categories of membership of the Division. 

He or she is responsible for monitoring and coordinating committees of the Division whose activities fall within his or her area of responsibility, including but not limited to Students Affiliates in School Psychology.

This Vice President is also responsible for monitoring and liaison activities regarding membership with APA Division Services.

7. The terms of office of the President, President-Elect, and Past-President shall be one year; for the Secretary, Treasurer, and Vice Presidents three years; for the Divisional Representatives to Council, as provided in the By-laws of the American Psychological Association.

8. Officers shall assume office on January 1 of calendar year.

9. In the case of the death, incapacity, or resignation of any of these officers, except in the case of the President, the Executive Council shall, by majority vote, elect a successor to serve the remainder of the term.

Article IV: Nominations and Elections

I. Nominations for officers of the Division shall be made by a Committee for Nominations and Elections to Divisional Offices with the majority approval of the Executive Council, such nominations to be reported to the Secretary at a time which shall be in accordance with the procedures and deadlines for nominations as they may be set by the American Psychological Association.

II. The Committee for Nominations and Elections to Divisional offices, typically at least two for each office, shall be circulated to the membership of the Division electronically or by mail, and a period of thirty days (the exact date to be specified) shall be allowed for additional nominations by petition (a single document or sum total of individual letters).

III. Nominations by petition must be presented to the Secretary within this time and must bear the signatures of at least one percent of the current Division membership.

IV. Nominees for Division offices by petition shall be added to the slate of candidates with the majority approval of the Executive Council.

V. In the case of every nomination, the consent of each nominee to have his/her name appear on the ballot shall be obtained.

VI. The final slate of nominees shall be transmitted by the Secretary to the appropriate office of the American Psychological Association for inclusion on the election ballot issued by the Association.

VII. Eligibility to hold Divisional office shall conform to the By-laws of the American Psychological Association.

VIII. The Committee for Nominations and Elections to Divisional Offices shall conduct all Divisional elections, except as it may delegate responsibilities to the Election Committee of the Central Office of the American Psychological Association.

IX. Elections shall be so conducted that at least one, but no more than two, of the Vice Presidents will begin their first year of service at any one time.

X. Voting privileges shall be as follows:

A. Fellows and Members may vote for all Division officers.

B. Associates and Professional Affiliates may vote for all Division officers except Representatives to Council. They may vote for Representatives to Council following a time period designated by the By-laws of the American Psychological Association.

C. Students in School Psychology Affiliates may not vote for Division Officers.

Article V: Meetings

I. The annual meeting of the Division shall take place during the annual convention of the American Psychological Association, and in the same locality, for the transaction of business, the presentation of a scientific program, and the discussion of professional matters in the field of interest to school psychologists. The Division shall seek to coordinate its program with, and participate in, the program of the American Psychological Association.

II. A quorum at a business meeting shall consist of not less than one percent of the membership as reported at the annual business meeting of the Division.

III. Meetings of the Executive Council shall take place at the annual convention of the American Psychological Association.

IV. Additional meetings of the Executive Council and/or the Operations Committee shall take place at the discretion of the President.

Article VI: Committees, Task Forces, and Special Interest Groups

I. Committees, task forces, and special interest groups shall have the following meaning in these By-laws:

A. Standing committees - Those committees with more formalized lines of authority, budget line item recognition, and delineation of who constitute or chair them; they have high priority and are ongoing.

B. Special committees - Those committees not designated as Standing Committees; they are ad hoc committees, although they may be re-established or reconstituted anew each year.

C. Special-interest groups - Informal groups that may be developed around single interests or clusters of interests.

II. The committees of the Division shall consist of such standing committees as are provided by these By-laws (Operations Committee, Committee for Nominations and Elections to Divisional Offices; Committee for Nominations and Elections to APA Boards, Committees, and Special Awards) and such special committees as shall be established for special purposes.

Standing committees under each Vice Presidency are as provided in the Operations Handbook and may be altered by majority vote of the Executive Council.

Task forces and special interests groups may be appointed as appropriate.

III. The Operations Committee shall be constituted and shall function as provided in Article III of these By-laws.

IV. The Committee for Nominations and Elections to Divisional Offices shall consist of the immediate Past President, President, and one person selected by lot from among those members of the Executive Council who are in the second year of their three-year term. The immediate Past-President shall chair this committee.

V. The Committee for Nominations and Elections to APA Boards, Committees, and Special Awards shall consist of the Representatives to Council, one serving as Chair, and the Past President. Additional members may be appointed at the request of the Committee.

VI. The President shall appoint committee and task force chairs, who, in turn, shall appoint committee members, unless committee membership is designated by the by-laws.

Article VII: Dues

I. Dues shall be determined annually for each member, paid to the Division by the American Psychological Association out of the annual subscription to the Association.

II. A new membership fee may be assessed by the Executive Council for members elected after the final date for notifying the Central Office of the American Psychological Association for billing of annual dues.

III. Assessments or changes in dues may be recommended by the Executive Council and shall be ratified by a majority vote of the members voting at the annual meeting or by electronic or mail ballot.

IV. Non-payment of dues or assessments for two consecutive years shall be considered resignation from the Division.

Article VIII: Amendments

I. Amendments to these By-laws may be proposed by a two-thirds vote of the Executive Council or by petition signed by one percent of the current membership of the Division.

II. Voting on proposed amendments shall be electronic or by mail ballot sent to all members. The amendment must be approved by two-thirds of those voting. The polls shall be declared closed thirty days after the date on which the ballots are emailed or mailed.

Article IX: Dissolution of the Division

In the event of the dissolution of the Division, all remaining assets will be used and/or distributed for exclusively educational or scientific purposes within accordance with Section 501 (c) (3) of the Internal Revenue Code of 1954. The American Psychological Association would be designated as the organization to whom the assets would be transferred in the event the Division were dissolved. If the American Psychological Association were not at that time an organization structured and operated exclusively for scientific and educational purposes within the meaning of Section 501 (c) (3), the assets would be transferred to an appropriate professional organization which did meet the requirements of the code.

Mission, Terms, and Interrelationships

The Division of School Psychology exists to promote the science and practice of psychology for the public welfare. The Division of School Psychology is composed of scientist/practitioner psychologists whose major professional interests lie with children, families, and the schooling process. More specifically Division 16:

XXXVI. Promotes development and dissemination of a knowledge base that enhances the life experiences of children, families, and school personnel;

XXXVII. Facilitates school psychology as a professional practice that results in effective services to infants, children, youth, families, and school or other institutional care givers;

XXXVIII. Serves as a resource to membership to help resolve professional and ethical issues related to school psychology;

XXXIX. Advocates within APA and in American society for services, policy, and research concerned with infants, children, youth, families, schools, school personnel, and the schooling process, as well as those from minority cultures and from poor and disenfranchised groups, is a responsibility of the Division;

XL. Provides a forum to enhance collegiality, educational opportunities, and the professional growth of members.

These goals are often reached in concert with other Divisions in the American Psychological Association, in cooperation with other groups representing school psychology and related professionals such as the National Association of School
Psychologists and Section One of Division 12, the many scholarly and practice organizations of psychology practitioners, educators, and researchers, and other organizations and individuals concerned with children, families, and schools.

Officers' terms begin January 1, but the elected officer becomes officer-designate upon announcement of election results in July.  All officer-designates are invited to attend the Executive and Business Meetings which are held in August at the APA annual meeting.

An officer is expected to complete a full term prior to beginning a new position of the Executive Committee. An officer may be nominated for an office in the last year of his/her term.

Terms

XLI. President-Elect

A. One-year term: January 1 to December 31 Notified prior to APA annual meeting and actually starts duties as President- Elect-designate at APA convention

XLII. President

A. One-year term: January 1 to December 31

XLIII. Past-President

A. One-year term: January 1 to December 31

XLIV. Secretary

A. Three-year term

XLV. Treasurer

A. Three-year term

XLVI. Vice President (5)

A. Three-year staggered terms (no more than 2 VPs can be elected in any one year)

B. VP for Membership

C. VP for Professional Affairs

D. VP for Social and Ethical Responsibility and Ethnic Minority Affairs

E. VP for Education, Training, and Scientific Affairs

F. VP for Publications, Communications, and Convention Affairs

XLVII. Newsletter Editor

A. Three-year appointed term

XLVIII. Journal Editor

A. Three-year appointed term.

Division and APA Interrelationships

One of the primary functions of Division 16 is to represent the interests of school psychology in the greater community of American psychology as represented through the American Psychological Association. This objective is accomplished in a variety of ways.

XLIX. Division 16, as is the case for other divisions, places representatives on the Council of Representatives of APA. This body is the primary policy making body of the organization; having a strong voice for school psychology in this body is essential.

L. The President is the point person for a great deal of communication with other officers within APA, particularly with the administrative arm of the parent organization such as the President of APA and the Board of Directors, Executive Directors of Directorates, and other Division Presidents.

LI. Division 16 is primarily organized around presidencies. Each vice president is responsible for communication with one or two of the major boards of APA. For example, the vice presidency for education, training, and scientific affairs has primary responsibility for maintaining relationship with the Educational and Training Board, as well as the Board of Scientific Affairs. This relationship may be in the form of a liaison or in a more informal manner in which minutes of the meetings or the boards are monitored.

LII. The final mechanism for communication with APA is through the activities and personal contacts of committees and individuals.

President

The President shall preside over all activities and meetings of the Division. In this office resides ultimate responsibility and decision-making authority, subject to affirmation by the Executive Council. The President shall become the past-President at the end of the term of office. More specifically, the responsibilities of the President are as follows: 1) Provide direction and coordination needed to develop and facilitate long-term goals and short-term objectives of the Division; 2) Facilitate communication with Division members about their professional needs and interests; 3) Maintain communication with the Executive Board on a regular basis, and with the Operations Committee monthly; 4) Review and respond to (or delegate) APA generated correspondence and activities, and in general, maintain liaison with APA; and 5) Initiate and maintain contact with Presidents of other APA Divisions and other school psychology associations with overlapping interests.

Duties

LIII. General

A. In concert with the Executive Board, direct, monitor, and/or coordinate the affairs of the Division.

B. Encourage participation by members of the Division in its governance, affairs, meetings, and publications.

LIV. Committees

A. With the advice and consent of the Vice Presidents, appoint committee chairs and co-chairs  (except for Nominations and Elections, Fellows, Past Presidents, Distinguished Service Award, Finance and Investment, Membership Development, By-laws).

B. Communicate charges (goals, reports, and dates) to the Committees after consultation with the appropriate members of the Executive Board.

C. Establish or dissolve and appoint members (or replacements) of Ad Hoc Committees or Task Forces as deemed necessary.

LV. Administration

A. Represent the views of the Division to school psychology organizations, to other APA Divisions and to APA Central Office.

B. Plan for the annual meeting and the mid-winter meeting of the Executive Board, in concert with the Operations Committee;

a. Set date.

b. Prepare the agenda for the meeting.

LVI. Presiding

A. Deliver the Presidential Address at the APA convention.

B. Write a Presidential message in each issue of the newsletter.

C. Preside over the Division Business Meeting and the Executive Board meeting at the annual APA convention, as well as its mid-year meeting and prepare the agenda for each. Guidelines for presiding are based on Robert's Rules of Order.

Relevant By-laws

LVII. Article III: Officers (I, II, III.A)

LVIII. Article V: Meetings (IV)

LIX. Article VI: Committees, Task Forces, and Special Interest Groups (IV, VI)

Timelines

LX. December:

A. Newsletter article due

B. Mid-Winter agenda book due

LXI. January:

A. Mid-Winter EB meeting

B. Attend NASP EB Meeting

LXII. February:

A. Coordinate with Senior Council Rep on Nominees to APA Boards & Committees

LXIII. March/April:

A. Newsletter Article Due

B. Attend NASP EB Meeting

LXIV. May:

LXV. June:

A. Newsletter Article Due

LXVI. July:

A. Attend NASP EB Meeting

B. Annual Convention Agenda Book Due

LXVII. August:

A. APA Convention

B. Presidential Address

C. Preside over Business Meeting

a. Executive Board Meeting

LXVIII. September:

LXIX. October:

A. Newsletter Article Due

B. Attend NASP EB Meeting

LXX. November:

LXXI. December:

A. Assist the President-Elect with planning of mid-winter meeting

President-Elect

The President-Elect, as an officer of the Division, serves as a consultant to the President and to the Past President, and when necessary, as Acting President. A primary objective of this officer is to prepare for the Presidency. In this capacity the President-Elect serves as the Division "whip". This term is used in the same sense as the term is used in the US Congress, and refers to the task of helping Vice Presidents and Committee-Chairs stay on task with their assigned duties and commitments. This function is carried out with the advice and consent of the president. In addition to aiding in the completion of Division Business, this function helps the President-Elect become familiar with Division committee persons and projects, further enhancing the transition to the role of President.

Duties

LXXII. Serve as a consultant to the President.

LXXIII. Prepare for the Presidency one year hence as follows:

A. Become familiar with the operations of the Division; its offices, executive board, committees.

B. To serve in the capacity of Division "whip;" to aid in the completion of goals and tasks established by the President and Vice Presidents. This task involves keeping a record of major tasks under each Vice President and contacting them on how much progress is made, then to report to the President on accomplishments, and problems.

LXXIV. Preside at the Divisional and Executive Committee meetings in the absence of the President.

LXXV. Assume the office of the presidency if it is vacated. When the interim term ends, assume the Presidency for one-year term for which the President-Elect was elected.

LXXVI. Plan in advance for future committee chairs with the current President, so that appropriate people are in place at the time of the presidency.

LXXVII. Serve at the pleasure of the President by taking on tasks assigned by the President.

Timeline

LXXVIII. The primary timeline for the duties of Division whip are that every three to four months the President-Elect contacts the Vice Presidents and seeks clarification on the functioning of the committees under that vice presidency.

Relevant Bylaws

LXXIX. Article III: Officers (I, II, III.B)

Secretary

The Division Secretary's three-year term of office encompasses a variety of  responsibilities. These include attending and taking minutes at all meetings of the Division, the Executive Council, and the Operations Committee; facilitating the Division's relationship with the APA Division Services Office; and issuing notices of meetings and elections.

Duties

LXXXII. Minutes

A. Keep records (including attendance list) and collect written reports at all meetings of the Division, the Executive Council for any additions or corrections.

B. Compile the final minutes and send copies to the newsletter editor and all Executive Council members.

LXXXIII. Correspondence

A. Write correspondence within the Division, between Divisions and others as needed.

B. Prepare the annual report of Division activities at the request of the APA office.

C. Work with the Division Services Office responding to inquiries regarding membership information/clarification and other Division data.

D. Steer to the appropriate officer, any information from APA directed to that officer.

LXXXIV. Nominations/Elections/Voting

A. Coordinate these activities with the Past President: prepare calls for nominations for Division vacancies for mailing, mail nomination ballots to members, and report on election results.

LXXXV. Other

A. Following elections, or as necessary, arrange for updated stationery to be printed.

B. Deliver to successor, within one month after the new Secretary takes office, all Division properties that are possessed.

C. Send material to APA archives.

D. Execute other duties as stated in Robert's Rules of Order.

E. Execute other duties as assigned by the President or Executive Council.

Timeline

LXXXVI. July-August

A. Up-date the chart of information for newly-elected officers.

B. Inform the NASP Secretary of the Division 16 election results.

C. Order stationery, if needed.

D. In collaboration with President, prepare agenda for meeting of the Executive Council at the APA Convention.

E. Prepare copies of the minutes of last year's general business meeting for distribution at the convention's general business meeting.

F. Check arrangements made by the convention chair for outgoing and incoming Executive Council and for general business meetings.

G. Send to the APA office the Dues Assessment card which is mailed to the Division secretary from the APA office. This card sets the assessment for the coming year.

LXXXVII. September

A. Write a draft of the minutes of Executive Council meetings held at the APA convention, and also of the general business meetings. Circulate this draft to the EC for corrections. Write the final minutes and send them to the newsletter editor and all EC members.

B. Prepare a new roster of names, addresses and phone numbers for all EC members and Committee Chairs. Mail a copy of the roster to everyone included.

LXXXVIII. October

A. Prepare the annual report of Division activities at the request of the APA office.

LXXXIX. November-December

A. In consultation with the President, prepare agenda materials for the Executive Council in January.

B. Mail agenda materials for mid-winter meeting (January or February) to all EC members.

XC. January-February

A. Attend midwinter EC meeting. Compile minutes, and send them to the EC for correction. Edit and disseminate the minutes to EC members.

XCI. March

A. Transmit the final slate of Division nominees for the annual spring election to the Governance office at APA.

B. Accept the nominations by petition. The petitions must bear the signatures of at least one per cent of the Division membership.

C. Prepare a special ballot for Associate members which does not include the nominations for Representatives to Council.

D. Remind the Governance Office that Division 16 members who are APA associates will be sending ballots to their office.

XCII. June

A. Prepare for the Division meeting at the APA convention.

B. Request agenda items for August meetings by June 15.

Relevant By-laws

XCIII. Article III: Officers (I, II, III.D, III.G.6)

XCIV. Article IV: Nominations and Elections (I, III, VI)

Treasurer

The Division Treasurer handles all financial matters for the Division including all disbursements and deposits. Consequently, a major responsibility of the Treasurer is to keep detailed records of all transactions and complete reports.

The Treasurer does not sign checks per se, rather check requests are sent to APA who then processes payments. Approval of the annual budget is currently done at the midwinter meeting.

The remainder of this document will list Treasurer duties on a month-to-month basis and provide attachments (see Appendix B).

Monthly Duties

XCV. Process disbursements. (Attachments B, C, C2, D)

XCVI. Process deposits. (Attachments E, F, G)

XCVII. Send regular report of financial transactions to Executive Committee members.

XCVIII. File monthly statements from APA.

XCIX. February

A. Attend midwinter meeting. The Treasurer also attends the Operations Committee meeting prior to the meeting of all officers.

B. Present Treasurer's report.

C. Prepare annual report for APA auditing purposes. (Attachment H)

C. May

A. Prepare Budget for Treasurer's office for upcoming year.

CI. June

A. Prepare report for APA business meeting. (Attachment I)

CII. August

A. Attend APA business meeting and deliver Treasurer's report.

CIII. September

A. Send budget planning sheets to Vice Presidents and other officers for completion. These are due in November. (Attachment J)

CIV. October

A. Work closely with the President-elect who makes arrangements for the midwinter meeting.

CV. December

A. Prepare Treasurer's report for the midwinter meeting. Prepare proposed Division 16 budget for approval at the midwinter meeting. (Attachment K)

Forms

There are two forms for use by Division Officers for the purposes of reimbursement and paying vendors and for sending deposits to the APA account. (Attachments B, C, D, E, F, & G) APA will only accept original receipts for reimbursement.

Chair of the Representatives to the APA Council

The chair of the Representatives to the APA is usually that individual who has served longest as a Division 16 representative to Council during the current time period. The Council Representatives, however, may select annually who they wish to serve as Chair. By tradition, the Chair is called the Senior Council Representative (SCR). The Chair or SCR provides leadership for Representatives, and communicates with the Executive Council of the Division and Division members about matters before the APA Council.

Duties

The SCR's duties as indicated in the Bylaws are to serve as a member of the Operations Committee, and to Chair the Committee for Nominations and Elections to APA Boards, Committees and Special Awards. This second Committee includes the other Representatives to Council and the past President, and may include others (By-law VI.5). An important SCR's responsibility is to work to have Division 16 members elected to serve on APA Boards and Committees and to be nominated for APA awards. The SCR must also see to it that newsletter articles about the actions of the Council of representatives appear regularly and inform the membership about important issues before APA. The SCR regularly discusses the agenda of the APA Council with the Division 16 Executive Council, seeking advice on positions the Division representatives might take or initiatives to instigate. The SCR also assists the President get out the vote on the appointment ballot.

Relevant By-laws

CVI. Article III: Officers (II, III.F)

Chronology

Assuming the SCR takes office at the close of the annual meeting in late January or early February, the following activities should occur in approximate chronological order:

CVII. February

A. Nominees to Boards and Committees of the American Psychological Association.

B. Each year the Board/Council Operations office of APA sends out a request for nominations for boards and committees for the coming year. The nomination form lists all committee openings and the qualifications for those who are being sought for the office and provides an opportunity to nominate up to four individuals. The names submitted should be listed in order of preference. Some committees indicate their interest in having school psychologists serve. it is possible, of course, to nominate a school psychologist for any of the committee openings.

a. The committees on "Structure and Function of Council" (CSFC) and Finance are selected form among the members of the Council of Representatives who are in the first or second year of their term. A list of eligible individuals is provided. Experienced eligible Division 16 Representatives names might be submitted for this position.

b. Boards that often have slots for school psychologists are the Board of Professional Affairs (BPA), the Education and Training Board (E&T), and the Board of Social and Ethical Responsibilities for Psychology (BSERP).

c. Other boards and committees that may be of interest to Division 16 members are the Membership Committee, Committee on Psychological Tests and Assessments (CPTA), the Policy and Planning Board, the Finance Committee, the Board of Convention Affairs (BCA), Publications and Communications Psychology (CIRP), Committee for the Advancement of Professional Practice (CAPPP), Board of               Scientific Affairs (BSA), Board of Ethnic Minority Affairs (BEMA), the Public Information Committee and Oversight Committee on Public Policy and Legislation.

d. The SCR's responsibility is to (a) contact each of the vice presidents to determine appropriate names of Division 16 members or others who will represent the Division's interest on boards or committees that fall under the monitorship of that particular vice president, (b) contact the rest of the operations committee to learn of other nominees, (c) contact the APA Co-chair of APA/NASP IOC, the President of the Council of Directors of School Psychology Programs, and any other school psychology group to               coordinate nominees. Exhibit 2 is a letter soliciting nominations.

C. Reporting Back to the Division

a. Following each Council meeting the SCR submits a report to the membership. This report is communicated yearly at the business meeting and twice yearly through the newsletter. The SCR's duty is to assign one Council Rep to report on each session. The written report should be assigned on a rotating basis, the oral report might be done on the basis on convenience, i.e. some Council Rep may be able to attend the business meeting at the convention, others may be able to be present.

CVIII. March-May

A. Helping Nominated Division 16 Members Get Elected To Committees

a. Once the nominees have been submitted from various constituencies (e.g., Council of Representatives, Divisional Officers, Directors of School Psychology programs) information on the nominees is reviewed by the committee who has the vacancy. Committees have considerable power in deciding the slate. Thus, considerable efforts will be directed toward lobbying at the Committee Chair members of the Board of Directors. Letters, particularly personal letters, that Divisional Representatives Officers, and members write may help in working toward our candidates being included on the slate. It is the SCR's responsibility to circulate the names of our candidate to keep Division members apprised of what is happening so that they assist in the lobbying.

b. The slates for boards and committees are determined between June and the middle of the annual convention in August. The Board of Directors review the slates produced by the committees. Sometimes they make changes or nominees drop out. It does not hurt to talk to Board members prior to their June meeting or prior to the convention although it is difficult to know who will be on the slates they are reviewing. At the end of the convention a staff member assigned to the Council of Representative, knows the slate that will be submitted in October to the Council of Representatives for a vote for those committees elected by the Council of Representatives. The SCR's should request a list of the complete slates at the close of the Council meeting. Once obtained, this list can be sent along with a list of the Council Representatives who are voting to as many people as possible in the Division, particularly those who are working in the same communities or institutions as Council Representatives. Personal contact can be made on behalf of the Division 16 candidate to the Council Representatives. In addition it has become traditional for candidates to boards and committees to write "vote for me" letters to various members of the Council. This can be done to a group of Council Representatives known by Council Representatives along with cover letters from the Council Representatives and it can be done by the candidate. To some extent this would seem to be a distasteful activity to write a "vote for me" letter, but it is important and increasingly expected. The SCR should assist the candidate and usually it will be not a large number of volunteers to conduct an effective campaign. See Appendix C for more information.

CIX. June-July

A. Natural Allies on Council

a. Depending on the issues involved we often have a number of natural allies on Council. First are the Division of Educational Psychology (15); Division of Counseling Psychology (17); Division of Child, Youth and Family Services (37); Division of Mental Retardation (33); Division of Psychology of Women (35); Division of Community Psychology (27) and Division of Developmental Psychology (7). On a number of issues our Division will line up with (12) or (14), particularly in contrast to the many issues related to training in which Division 12 is on the opposite side of the fence from Psychologists in Independent Practice (42), or Psychotherapy (29). The states are a completely mixed group. From time to time Representatives from states, who have no apparent interests in common with ours, will join us in a coalition. Lobby most heavily those who have no apparent strong interest. Their votes are critical.

B. Caucuses and Division Liaison

a. Prior to a Council meeting, the SCR should determine which of the Council Representatives will attend each of the caucuses. The caucuses that currently are most critical include the Coalition for Academic and Scientific and Applied Psychology; the Assembly of Scientist practitioners; the Women's Caucus; the Caucus on Ethnic Minority Affairs and the Caucus on Practice. Participation in these latter caucuses will depend on our Division paying the annual membership dues and whether we have Council Representatives who can form natural alliances in these caucuses. The SCR is responsible for requesting the Division treasurer to pay our annual dues to the various caucuses with which to interface. In as much as we are on a budget that begins on January 1, dues typically will be paid shortly thereafter.

b. Prior to the Council of Representatives' meetings, opportunities exist to inform the Division 16 officers about agenda issues. Such information usually is presented orally to the Executive Committee at the President's request.

C. Convention Council Meeting

a. Prior to the convention and the first session of Council, the SCR should 1) contact the other Representatives to make sure they will be able to attend, 2) assign or negotiate caucus responsibilities, and 3) if someone will not be attending arrange for the Division President to select a substitute. The Division president should write a letter to the Secretary of APA appointing the substitute. As this may be awkward to do at the last moment, the Senior Representative also should talk with the President shortly before the Council meeting about any last minute issues.

b. The SCR should communicate to first-time Council Representatives the desired behavior of a Council Representative. First, Council Representatives should meet with other Representatives. They should eat lunch and dinner with others on Council. Second, Division 16 Representatives should speak often at the microphone. They should meet with groups during the evening hours when deals are struck.

CX. August-December

A. The Appointment Ballot

a. An appointment Ballot is sent to every APA member each year in October. Each member may cast 10 ballots in any combination to various groups who may represent them on Council. The Senior Representative must encourage all Division 16 members to assign all 19 of their votes to the Division. For the past several years the Division has had Representatives on the Council, but the Division is forever in jeopardy of losing a position on Council. The senior Representative should write an article for the newsletter reminding people of the Appointment Ballot and note to members that approximately 40% of APA members do not belong to Divisions. Thus, our members should be encouraged to lobby other APA members who have no state of Divisional affiliation to contribute votes to Division 16. APA members who are not members of the Division can apportion votes to the Division.

B. Working for an APA President-Elect Candidate

a. During late November and December, the candidates for APA President-Elect begin to declare themselves. Many announce their candidacy at the convention, but late candidates often emerge during the Fall. From time to time the Division will have a candidate; at other times one or more candidates will be a Division 16 member although it is not necessarily appropriate to support all member candidates. The newsletter and personal letters can help individuals get nominated in January and elected in June.

b. Appendix C contains APA Guidelines for the Conduct of President-Elect Nominations and Elections and yearly schedule for Senior Representative to Council.

C. Revise this Manual

a. Each December the SCR should consider additions and changes to this manual. The manual plus changes should be passed on at the end of term in January.

Vice President for Education and Training and Scientific Affairs

The Vice President for Education, Training, and Scientific Affairs (VP-ETSA) has the charge of monitoring all educational and training affairs which involve school psychology and all aspects of school psychology as a scientific discipline within psychology. Specifically, the VP-ETSA monitors for the Division the policies and agenda of the APA Education Directorate, including the Education and Training Board, and the APA Scientific Affairs Directorate, including the Board of Scientific Affairs, and the Joint Committee on Internship Training, and the Council of Disorders of School Psychology Programs. In addition, this Vice Presidency maintains a standing committee for the purpose of recognizing scientific merit, the Lightner Witmer Committee, Outstanding Dissertation Committee, Jack Bardon Distinguished Service Committee, and initiates and maintains additional committees and task forces that fall within the scope of the office.

Duties

CXI. General

A. Establish relationships with and provide a liaison function to the following organizations/groups.

a. APA Science Directorate and Board of Scientific Affairs.

b. APA Education Directorate and Interim Board of Educational Affairs

c. American Psychological Society

d. NASP Accreditation, Credentialing & Training; Professional Development; National Certification Board; and Research.

B. Monitor correction and plan for future committees and task force groups.

C. Appoint chairs for committees and task force groups.

D. Develop specific charges (in conjunction with the committee chairs) for committees to be implemented during each presidential year and across the vice-presidential term.

E. Prepare an annual budget for the office.

F. Approve and complete requests for reimbursement for expenses related to the vice-presidency.

G. Complete reports to be presented at the annual and mid-winter meetings to the Executive Council.

CXII. Standing Committees

A. Lightner Witmer Award Committee

a. Purpose: To present a periodic award to an individual recognizing the production of significant scholarly works within the broad professional interest domain of school psychologists.

b. Charge: Solicit nominations and select from nominees, based on established criteria, an award recipient.

c. Functioning: The operations, procedures, timelines, and membership guidelines for this committee are described in the Policy and Procedures Manual for The Lightner Witmer Award Committee. See Appendix D, Enclosure 2.

d. Timelines: November - call for nomination; April 1 - deadline for submission; April - material to committee members for review; May - final decision; June/July - preparation of award; August - presentation of award.

B. Jack Bardon Distinguished Service Award Committee

a. Purpose: To present a periodic award to an individual who, through distinguished service, had advanced the profession of school psychology.

b. Charge: Solicit nominations and, based on established criteria, select an award recipient.

c. Timelines: November - call for nomination, April 1 - deadline for submission, April - material to committee members for review and selection, June - preparation of award, August - presentation of award

C. Outstanding Dissertation Award Committee

a. Purpose: To recognize an outstanding scholarly effort by a school psychology student entering the profession of school psychology

b. Charge: Solicit nominations and, based on established criteria, select an award recipient.

c. Functioning: The operations, procedures, timelines, and membership guidelines for this committee are described in Appendix D, Enclosure 3.

d. Timelines: November - call for nomination, April 1 - deadline for submission, April - material to committee members for review and selection, June - preparation of award, August - presentation of award

D. Senior Scientist Award Committee

a. Purpose: To recognize the research program of a senior scholar whose program of research has had a significant impact on school psychology.

b. Charge: Solicit nominations and, based on established criteria, select an award recipient.

c. Functioning: The operations, procedures, timelines, and membership guidelines for this committee are described in Appendix D, Enclosure 4.

d. Timelines: November - call for nomination, April 1 - deadline for submission, April - material to committee members for review and selection, June - preparation of award, August - presentation of award

E. Joint Internship Committee

a. Purpose: To promote the availability of quality internships for Ph.D. level School Psychologists.

b. Charge: Monitor activities and provide a liaison role to APIC, CDTSPP, the Joint Committee on Internship Training, and the APA Committee on Accreditation.

c. Timelines: See Appendix D, Enclosure 1.

F. Research Committee

a. Purpose: To facilitate research among school psychologists.

b.Charge: (1) Monitor and liaison with the APA Science Directorate; (2) Develop initiatives that will facilitate the acquisition of research funding for school psychology.

c. Timelines: None

G. Scientific Information Committee

a. Purpose: To promote the application of science to the practice of School Psychology.

b. Charge: (1) Provide Division members with information via the newsletter about noteworthy scientific research; (2) Provide consultation to the Convention Committee regarding noteworthy distinguished scientist speakers.

c. Timelines: Newsletter submission date - Dec. 1, March 1, June 1, Sept. 1.

CXIII. Task Force

A. When deemed appropriate and necessary, a task force will be organized around a specific charge and within specific timelines, to respond to initiatives or current events of particular relevance for a limited period of time.

General Timelines

CXIV. The timelines for the duties associated with monitoring the award committees are as follows:

A. By November 15, the announcements for nominations for the award should be mailed to the newsletter editor.

B. The closing date for nomination materials to be received is usually set for around April 1.

C. By April 15, the award committees should have been selected and the materials sent out to the committee for evaluation.

D. All materials should have been evaluated by June 1.

E. The persons selected to prepare the Distinguished Service Award and Senior Scientist documents should have text written for the award certificates.

CXV. August

A. Annual meeting of Executive Council at APA

B. Annual Convention

CXVI. June/July

A. Preparation of mid-year report

CXVIIA June

A. Preparation of budget for upcoming year

CXVIIIA March

A. Board of Educational Affairs Board Meeting

B. Board of Scientific Affairs

CXIXA December

A. Preparation of mid-year report

CXXA January/February

A. Executive Council Mid-winter meeting

CXXIA November

A. Board of Educational Affairs Board Meeting

B. Scientific Affairs Board Meeting

Relevant By-laws

CXXIIA Article I: Name and Objectives (II.A)

CXXIIIA Article III: Officers (I, III.G.1, III.G.6)

CXXIVA Article VI: Committees, Task Forces, and Special Interest Groups (I, II)

Vice President for Professional Affairs

The Vice President for Professional Affairs (VP-PA) is concerned with all aspects of school psychology as a professional discipline. In particular, this person is responsible for developing and promulgating standards and policies for the delivery of quality school psychological services, furthering the development of school psychology as a professional specialty within American psychology, acting as liaison with state school psychology associations and encouraging constructive relations with other professional groups. This VP is responsible for interacting with such important APA boards and committees as the Board of Professional Affairs (BPA) and its Committee on Psychological Practice and Standards (COPPS). This VP also works closely with the Psychology in the Schools Office within the Practice Directorate as well as the Committee for the Advancement of Professional Psychology (CAPP).

Duties

CXXVA Monitor the activities and agenda of the various practice related Boards and Committees (especially BPA, COPPS & CAPP).

CXXVIA Provide a school psychology perspective on issues under consideration by such groups through correspondence, phone contacts and attendance at meetings as necessary and feasible.

CXXVIIA Inform the other Division Officers of activities and actions of relevant APA boards and committees and coordinate divisional response to requests for the division's position from practice-related APA groups.

CXXVIIIA Respond to requests for information from members, other professional association, media people, etc. for information about school psychology practice in general or practice-related policies of the Division.

CXXIXA Facilitate, coordinate and monitor the activities of committees, liaisons, and task forces reporting to this vice president including soliciting committee chairs and members, processing requests for payment, providing direction about objectives, etc.

CXXXA Attend all business meetings of the Division 16 Executive Committee at the Annual Convention and Mid-Winter Meetings including preparing a written report for the agenda book of each meeting, preparing a proposed budget and accounting of disbursed funds, preparing written motions and informational items, etc.

List of Committees and Chairpersons Reporting to the Vice President for Professional Affairs

CXXXIA Standing Committees & Special Interest Groups (SIG)

A Committee on Professional Standards & State Assistance

a. Purpose & Goals: This committee is a recent combination of two former committees. The purpose of the committee is to develop a network of state liaisons and to respond to member requests for intervention or information. The committee also serves as a vehicle for soliciting grass roots input to professional practice and standards being considered by the Division, APA or other relevant professional associations.

B Committee of Administrators of School Psychology Services

a.  Purpose & Goals: To provide a forum for administrators of school psychological services to explore areas of common concern (e.g. supervision, performance appraisal, career advancement, etc.).

Task Forces

CXXXIIA Coordinate the activities of Task Forces created by the Division that relate to the professional practice of school psychology.

Liaisons to APA Boards & Committees and Other Associations (all report to VP Prof. Affairs)

CXXXIIIA Board of Professional Affairs (BPA)

CXXXIVA APA Office on Psychology in Schools (OPIS)

CXXXVA Committee for Advancement of Professional (CAPP): Liaison/Observer Group

CXXXVIA Washington-based Groups (e.g. NAPSO, NAASW, CEC)

Note: All committee chairs, liaisons and task force chairs are nominated by VPPA to President who appoints them to office for one year. These individuals then report to the VPPA.

Relevant By-laws

CXXXVIIA Article I: Name and Objectives (II.B)

CXXXVIIIA Article III: Officers (III.G.2)

Vice President for Social and Ethical Responsibility and Ethnic Minority Affairs

The Vice President for Social and Ethical Responsibility and Ethnic Minority Affairs (VP-SEREMA) is one of the five vice presidents in the Division. This Vice Presidency is established "to support the ethical and social responsibilities of the specialty, to encourage opportunities for ethnic minority participation in the specialty, and to provide opportunities for professional fellowship." (By-laws, Article I.II.C). The major goals of the Vice Presidency are:

CXXXIXA To have the general concern and responsibility for activities in all aspects of psychology that involve solutions for the fundamental problems of social justice. By emphasizing the central concern of social justice in the context of school psychological services, the vice presidency will be involved in the issues of assessment and intervention procedures, social responsibility in human research and access and equity in educational opportunities.

CXLA To have the general concern for those aspects of school psychology which relate to ethnic and linguistic minorities (American Indian/Alaska Natives, Asian/Pacific Americans, Black Americans, and Hispanic Americans). A specific focus will be those aspects of psychology that pertain to culture and ethnicity. A priority is to increase the quality and quantity of educational and training opportunities for ethnic minority persons in school psychology and promote the development of culturally sensitive models for the delivery of school psychological services.

CXLIA To have the general responsibility for all matters related to social relationships and goodwill among school psychologists and between/among school psychologists and other professional groups.

Under this Vice President's office, there are four committees, Ethics Committee, Committee on Children, Youth and Families, Committee on Ethnic Minority Affairs, and Committee on Women in School Psychology. Each of these committees is responsible for a particular domain of concern within the purview of the Vice Presidency. The Vice President monitors and coordinates these committees to facilitate collective efforts in fulfilling the goals and objectives under the auspices of this office. In addition, the Vice Presidency for Social and Ethical Responsibility and Ethnic Minority Affairs shares common objectives and maintains active liaison with the APA Public Interest Directorate, the Board for the Advancement of Psychology in the Public Interest (BAPPI), and Committees. The products of the Vice Presidency, therefore are defined by the Division's interest as well as shaped by the broader APA community.

Duties

CXLIIA General

A. The Vice President for Social and Ethical Responsibility and Ethnic Minority Affairs is an elected officer of the Division. He or she works under the President of the Division and is a voting member of the Executive Council. Major duties of the Vice Presidency include defining the specific objectives to be accomplished during the term of the office, making appointments of Chairpersons of the committees, overseeing and coordinating the work of the committees, attending all meetings of the Division's Executive Committee, maintaining liaisons with the APA's Public Interest Directorate and other professional organizations (e.g., the National Association of School Psychologists) which share the common concerns with this office.

CXLIIIA Committees

A. Each of the four committees is responsible for defining its own goals and objectives. The goals of these committees (see below sections) are conceptualized from a long-term perspective. They may be revised/updated in a timely fashion as deemed appropriate by the chairpersons of the committees. Each committee will also establish during its term, specific objectives to be accomplished during that term. The Chairpersons of the committees are appointed by the Vice President. The appointment is made annually. The duties of the Chairpersons of these committees include appointing committee members, planning and coordinating all work of the committee, maintaining appropriate liaisons with pertinent APA boards and committees and other professional organizations (e.g., the National Association of School Psychologists), and reporting to the Division via the Vice President for Social and Ethical Responsibility and Ethnic Minority Affairs of its concerns and accomplishments.

Timeline

The Vice President for Social and Ethical Responsibility and Ethnic Minority Affairs assumes office at the close of the annual meeting of the Division following his or her election. The term is three years.

Relevant By-laws

CXLIVA Article I: Name and Objectives (II.C)

CXLVA Article III: Officers (III.G.3)

CXLVIA Article VI: Committees, Task Forces, and Special Interest Groups (1)

CXLVIIA This Vice President is responsible for the monitoring and coordination of the committees of the Division whose activities fall within any of the three general areas indicated above.

Ethics Committee

CXLVIIIA Purpose and Goals

The Ethics Committee will focus on ethical issues in all aspects of psychology which impact on the role and functioning of school psychology. The goals of the Committee include:

A. To utilize the newsletter, The School Psychologist, to disseminate information about professional ethics.

B. To provide a mechanism for members of the Division to deal with conflict over ethical issues.

C. To review ethical issues concerning several training and practice procedures e.g., computer scoring of psychological tests, sharing assessment data with parents/agencies, etc.

D. To identify ethical issues of general concern and develop strategies to increase the awareness of members to these issues.

E. To maintain appropriate communications with APA's Ethics Committee as well as other committees and task forces for the purpose of being informed of areas in which ethical issues are raised.

CXLIXA Structure

The Committee has a Chairperson and an unspecified number of members. The Chairperson is appointed by the Vice President for Social and Ethical Responsibility and Ethnic Minority Affairs. The appointment is made annually.

CLA Interrelationships (within APA and outside APA)

The Committee shares common concerns and maintains liaison with the Ethics Committee within the APA and the Ethical and Professional Standards Committee of the National Association of School Psychologists.

Committee on Children, Youth and Families

CLIA Purpose and goals

The purpose of the Committee on Children, Youth, and Families is to provide leadership in protecting children and families and promoting their welfare. The goals of the committee include:

A. To identify issues concerning the welfare of children, youth, and families.

B. To provide information on selected topics on the psychological status of children, youth, and families to Division 16 members.

C. To represent Division 16 on relevant matters within the governance structure of APA.

D. To inform Division 16 members of APA concerns and policies on issues involving children, youth, and families.

E. To stimulate psychological research on children, youth, and families.

F. To coordinate action programs and formulate policy recommendations on issues concerning the welfare of children, youths, and families.

G. To maintain liaison with APA's Committee on Children, Youth, and Families.

CLIIA Structure

The committee has a Chairperson and an unspecified number of members. The Chairperson is appointed by the Vice President for Social and Ethical Responsibility and Ethnic Minority Affairs. The appointment term is made annually.

CLIIIA Interrelationships (within APA and outside APA)

The Committee shares common concerns and maintains liaison with the Committee on Children, Youth, and Families within the APA and Children's Services Committee and Children's Fund of the National Association of School Psychologists.

Committee on Ethnic Minority Affairs

CLIVA Purpose and Goals

The Committee on Ethnic Minority Affairs has the primary responsibility in all matters relating to ethnic minorities. The major goals of the Committee include:

A. To recruit and increase ethnic and linguistic minority members in the Division.

B. To promote the recruitment of ethnic and linguistic minority students into the field of school psychology.

C. To focus on training and practice issues that impact on ethnic and linguistic minority children.

D. To maintain liaison with APA's Committee of Ethnic Minority Affairs.

E. To maintain an up-to-date directory of psychologists with expertise and interests on issues pertaining to the delivery of psychological services to ethnic and linguistic minorities.

F. To identify one to two major concerns each year and provide an in-depth analysis of the issues through research, synopsis, etc.

G. To provide research on improving the efficacy and quality of psychological service delivery to ethnic and linguistic minority populations.

H. To maintain a mechanism for informing ethnic and linguistic minority psychologists of opportunities within the psychological community e.g., grants, fellowships, etc.

I. To promote mentorship between young ethnic and linguistic minority members and senior members of the Division and APA.

CLVA Structure

The Committee has a Chairperson and an unspecified number of members. The Chairperson is appointed by the Vice President for Social and Ethical Responsibilities and Ethnic Minority Affairs. The appointment is made annually.

CLVIA Interrelationships (within APA and outside APA)

The Committee shares common concerns and maintains liaison with the Committee on Ethical Minority Affairs and Division 45 within the APA, the Multicultural Affairs Committee of the National Association of School Psychologists, and other relevant groups.

Committee on Women in School Psychology

CLVIIA Purpose and Goals

The Committee on Women in School Psychology seeks to facilitate awareness of issues relevant to women and school psychology.
A major purpose of the Committee is to facilitate a process of enrichment by mainstreaming research and theory from the psychology of women with school psychology and, further by developing a literature to gender and the profession and practice of School Psychology. In addition, the Committee will provide a means of increasing awareness and raising issues relevant to sex, gender, and School Psychology.

The goals of the Committee include:

A. Continue to pursue and organize special topical issues for professional journals on women in School Psychology.

B. Liaison with APA's Committee on Women in Psychology.

C. Utilize the Division's Newsletter, The School Psychologist, to promote the interest of women in school psychology and to increase their active participation in School Psychology.

CLVIIIA Structure

The Committee has a Chairperson and an unspecified number of members. The Chairperson is appointed by the Vice President for Social and Ethical Responsibility and Ethnic Minority Affairs. The appointment is made annually.

CLIXA Interrelationships (within APA and outside APA)

The Committee shares common concerns and maintains liaison with the Committee on Women in Psychology within the APA.

Vice President for Publications, Communications, and Convention Affairs

The office of the Vice President for Publications, Communications, and Convention Affairs (VP-PCCA) holds the major responsibility for the dissemination of information about school psychology to its members, the school psychology community, the psychology community in general, and the public. These dissemination activities are focused on accomplishing four primary goals:

CLXA to expand the scientific and scholarly knowledge base in school psychology,

CLXIA to inform the psychological community, particularly the community of school psychology, of effective, efficient, and innovative practices of psychology in the schools,

CLXIIA to provide a forum for its members to enhance collegiality and share information about national and international school psychology, and

CLXIIIA to share with professional audiences and others interested in schooling information on school psychological research and practice deemed valuable in improving educational practices.

A unique feature of the office of VP-PCCA is that, unlike other Divisional offices, it is more concerned with the link between the Division and those outside the APA structure than the link between the Division and APA. Thus, its link with APA's Publications and Communications (P&C) Board is less formal than that between other Vice Presidents and the APA Boards related to their charges. No formal liaison is established with the P&C Board. Rather, minutes of the P&C Board meetings may be reviewed for items of interest to the Division.

It is the responsibility of the VP-PCCA to coordinate Division activities related to the above goals. The duties of the VP-PCCA are listed below.

Duties

CLXIVA  Recommend policies concerning the acquisition management, initiation, and discontinuance of Division publications and information services.

CLXVA  Recommend policy concerning all aspects of the convention.

CLXVIA Respond to requests from the general public and media for information.

CLXVIIA Establish the charge of the various standing and ad hoc committees under his or her charge.

CLXVIIIA Recommend the establishment, discontinuance, or restructuring of standing committees under his or her charge.

CLXIXA Establish, discontinue, or restructure ad hoc committees to aid in accomplishing the goals of the VP-PCCA.

CLXXA Recommend the appointment of members, chairs and co-chairs to the standing committees and their subcommittees under his or her charge.

CLXXIA Appoint members, chairs and co-chairs to the ad hoc committees and subcommittees under his or her charge.

CLXXIIA Monitor the activities and provide support to the standing and ad hoc committees under his or her charge.

CLXXIIIA Recommend the establishment of Task Forces to accomplish specific objectives.

CLXXIVA Advise the president in establishing a search committee for the Division's journal, newsletter, and book series editors.

CLXXVA Monitor the activities of the APA P&C Board.

CLXXVIA Serve as ex officio members on the Publication and Convention Committees.

CLXXVIIA Help assure editors sufficient editorial control to avoid the politicalization of Division publications.

The committee structure of the VP-PCCA includes two standing committees and one ad hoc committee: the Publications Committee and the Convention Committee are the standing committees and the International School Psychology Committee is the ad hoc committee.

The chair of the Convention Committee serves a two-year term, and committee members are appointed and replaced as necessary. Chairs and co-chairs are appointed by the Division's president on the recommendation of the VP-PCCA.

Publication Committee

The Publication Committee is responsible for all Division publications except for the editorial and administrative responsibilities of the journal editor, newsletter editor, and any book or video series. Specifically, the Committee is responsible for the publication of the Division's journal, newsletter, videos and books. It also cooperates with other Division officers in aiding the publication of documents produced by the Division for publication and/or dissemination.

The chairperson, co-chairperson, and members of the Publication Committee are appointed by the Division's president in consultation with the VP-PCCA. The VP-PCCA is an ex officio member.

There is a subcommittee for each of the Division's publications: School Psychology Quarterly, The School Psychologist, Video series, and the Book series. The subcommittees for School Psychology Quarterly, and The School Psychologist are chaired by the publications' editors and composed of the editorial boards of the publications. When vacancies occur in the editorship of the newsletter, the Publications Committee is responsible for locating suitable candidates for the position and submitting them through the VP-PCCA to the president. Vacancies in the journals' editorship are filled by a separate ad hoc committee established by the president in consultation with the VP-PCCA.

The subcommittees for the Video and Book series are composed of a chairperson and members appointed by the Division's president in consultation with the VP-PCCA and the Publication Committee's chairperson.

Duties

CLXXVIIIA The committee, in collaboration with the VP-PCCA, the editors, and with the advice and action of the Division's president and EC, provides for the publishing and/or printing and distribution of the Division's publications. This responsibility includes administrative policy and its implementation as well as monitoring outcomes and arranging new agreements. Currently, the publication of the Division's journal, School Psychology Quarterly, is under agreement with Guilford Press. A copy of this agreement is appended.

CLXXIXA The chairperson of the Publications Committee is responsible for all of the committee activities and ultimately responsible for making sure that all charges given the committee are carried out.

CLXXXA The chairperson recommends to the VP-PCCA policy, the structure of the committee, and appointments to the committee.

CLXXXIA The committee participates in the selection of the newsletter editor and associate editor, the editor of the book series, and the Chairperson of the subcommittee on the Video Series.

CLXXXIIA The committee monitors the publications needs of the Division and recommends to the VP-PCCA activities appropriate to the publication needs and resources of the Division.

CLXXXIIIA The co-chairperson coordinates with the Vice President for Education, Training, and Scientific Affairs (VP-ETSA) the publication of the Internship Handbook. While the Division's membership on the Joint Committee on Internships (along with CDSPP and NASP) is under the VP-ETSA, the VP-PCCA has the responsibility for aiding the committee in its publication of the Internship Handbook.

Convention Committee

The Chair of the Convention Committee is responsible for all tasks pertaining to the planning, development, organization, and coordination of the scientific and professional program of the Division at the APA convention. This work also involves extensive liaison activities with the EC, other committees in the Division, program committees in other Divisions, and APA Central Office.

The co-chair of the Convention Committee aids the Chair in all aspects of the convention preparation. Through this apprenticeship experience, the co-chair gains the necessary skills to chair the committee the following year. The succession of the co-chair to the chair of the Convention Committee the following year is automatic. The chair and co-chair are assigned by the Division president.

In January 1997, the Division Executive Committee approved a motion to donate one-to-two hours, annually, of its allotted convention hours to joint programs of the Division with Committees or Boards of APA. The purpose of these joint programs is to align the Division in a visible way with APA's objectives, to support alliances with other groups of the APA governance structure, and to contribute to high-quality convention programs relevant to the practice of psychology in the schools. Requests for convention time are made to the VP-PCCA by November 1 of the year preceding the convention. Where competing requests for convention time are made, or no appropriate requests are made, the Chair of the Convention Committee will consult with the VP-PCCA to decide which, if any, request(s) take precedence. The Convention Committee Chair is encouraged to speak directly with the person or group requesting convention time if more information is needed.

The APA Convention Office publishes and distributes to Program Chairs detailed job instructions. Their guidelines include orientation, calling for papers, sample letters (acceptance, rejection), rating forms, scheduling, evaluation, and more. These are supplemented by other guidelines and by a timetable for programmatic tasks by the APA Convention Office. Consequently, the duties of the Program Committee include but are not limited to those listed below.

CLXXXIVA  Prepare "Call for Papers" announcement for the School Psychologist.

CLXXXVA  Develop requirements for the Division's section of the APA "Call for programs."

CLXXXVIA  Communicate with the Division's members through The School Psychologist regarding the Program Committee and the call for programs.

CLXXXVIIA Recommend a Co-chair for the following year and select members for current year.

CLXXXVIIIA Develop invited symposia, panel discussions, invited addresses, as well as other innovative formats.

CLXXXIXA Develop systems to evaluate program submissions and using the program committee members, evaluate submissions.

CXCA Attend an organizational meeting organized and sponsored in part by APA.

CXCIA Negotiate co-sponsoring of selected proposals with program committee chairs of other Divisions.

CXCIIA Schedule events.

CXCIIIA Appoint and coordinate with the Hospitality Suite Chair, social hours and other refreshments required for meetings.

CXCIVA Handle any convention problems that may arise.

CXCVA Prepare material for the convention issue of the School Psychologist.

CXCVIA Coordinate with the hospitality suite Chair at both the APA and NASP conventions (as applicable) and plan programs for each in cooperation with the Chair of the Convention Committee.

CXCVIIA Seek external funding to underwrite the conventions' suites.

International School Psychology Committee

The International School Psychology Committee is responsible for sharing information about school psychological research and practice between the school psychology community in this country and those in other countries.

Duties

CXCVIIIA Recommend to the VP-PCCA ways of disseminating information about international school psychology and increasing overseas membership in the Division.

CXCIXA Maintain a liaison with the International School Psychology Association.

CCA Disseminate information about intentional school psychology through activities such as presentations at the APA convention, hosting an international hospitality get together at the convention, provide information about international school psychology in the newsletter.

Liaisons

A Liaison shall consist of informal continual participation by governance or staff members to outside (including other APA groups) with and interest in a specified, relevant operating area. The Division 16 liaison representative shall monitor activities, participate in occasional meetings, and provide informal consultation. Liaisons are to approved by the Division President. For each liaison attending a meeting, a report is required to the Operations Committee and the relevant Vice President, where appropriate. Reimbursement for attending the meeting will be contingent upon receipt of the report.

List of Liaisons

Liaison to NASP: Division President

Liaison to APA BPA: VP for PA (or designee)

Liaison to APA IBEA: VP for ETSA (or designee)

Liaison to APA BSA: VP for ETSA (or designee)

Relevant By-laws

CCIA Article I: Name and Objectives (II.D)

CCIIA Article III: Officers (III.G.4)

Vice President for Membership

The Division of School Psychology advocates and supports the development and delivery of effective services, policies, and research regarding children, families and the schooling process. Successful achievement of these goals requires a strong, active membership. It is the responsibility of the Vice President for Membership (VP-M) to coordinate the recruitment activities of the Division with the Division Services Office in order to encourage Division growth and development.

Responsibilities

CCIIIA Plan and implement membership recruitment and retention activities (see membership application in Appendix A). Coordinate activities of membership-related task forces and committees. Act as liaison between membership activities and EC.

CCIVA Send form letters appropriate for different categories of membership, welcoming new members and encouraging applications.

CCVACreate a letter explaining the opportunities that exist in School Psychology careers.

CCVIA Maintain contact with the Division Services Office, streamlining dissemination of information and membership procedures.

CCVIIA Facilitate, with the officers of The Student Affiliates in School Psychology (SASP), activities to support and enhance the activities of the Division's student affiliates.

Types of Membership

There are five classes of membership in Division 16, School Psychology. These include: Fellows, Members, Associates, and Student and Professional Affiliates. The requirements for membership are clearly defined within the Division by-laws.

Student Affiliates in School Psychology (SASP)

The Student Affiliates in School Psychology (SASP) is an organization formed under the auspices of the Division 16 Executive Committee. Currently, it is the only student affiliation of its kind within this discipline. This organization is designed to keep graduate students appraised of issues pertaining to school psychology as well as participating in activities that will further strengthen the discipline in the future.

CCVIIIA To become a full member of SASP, you must become a member of Division 16. The student fee is $25. Applications can be obtained either by contacting a member of your faculty or by contacting Jean Baker.

CCIXAAs with any organization, active participation is essential to future growth and success. Members are thus encouraged to participate in nominations and elections; provide any comments, suggestions, or ideas pertaining to the goals of SASP; and participate in activities designed to strengthen our discipline.

CCXA1996-97 Co-presidents:

A. Peter Braverman, Fairleigh Dickinson University

B. Rich Gilman, University of South Carolina

CCXIA The goals of SASP:

A. As we struggle to meet the challenges of graduate school, it can become very easy to lose sight of events in school psychology that occur outside of our respective programs. However, current happenings not only within the political and economic arenas (e.g., health care reform, Medicaid reform, licensing issues) but within our discipline as well (e.g., the future direction of school psychology) dictate that we must keep current on global events. With this in mind, one of the goals of SASP is to provide an integrated communication network for graduate students concerning: legislative issues that impact the future of our profession, professional/ethical issues, internship and employment opportunities, shared concerns and interests across a variety of topics, and information across other disciplines of psychology (e.g., APAGS).

B. Another goal of SASP is predicated on the belief that a number of undergraduate students who know the importance and breadth of school psychology is very small. It is interesting to think how many of us "stumbled" onto school psychology only to find the great importance and value of this discipline after we were in graduate school. One goal of SASP is to better inform undergraduate students of our discipline via: talks with psychology clubs, psychology classes, high school career days; booths at university career days; advertisements and information dispersed through a variety of media; and the SASP home page.

CCXII. Structure of SASP

A. The Executive Board consists of co-presidents and a secretary/treasurer. Co-presidents' terms are for two years with elections in April. Nominations must be made by March 1. Duties include working in close collaboration with the SASP faculty representative, ensuring that each committee has the necessary resources/materials, and overseeing the day-to-day operations of this organization. The position of co-president is open to anyone who is a full member of SASP. The secretary/treasurer's duties include recording information from SASP meetings and overseeing day-to-day budgetary matters of SASP. Nominations, elections, eligibility, and terms are the same as co-president.

B. The Membership Committee is responsible for planning and implementing ideas necessary for membership recruitment. This is a voluntary position with no limit to the number of members on this committee.

C. The Nomations/Elections Committee is responsible for gathering nomination material and overseeing elections of the Executive Committee members. This is also a voluntary position with no limit to the number of members on this committee.

D. The Publicity/Communications Committee is responsible for disseminating information regarding SASP/school psychology via a number of resources (SASP home page, The School Psychologist newsletter, etc.). This committee is considered a vital component in implementing the goal of increasing exposure of school psychology to undergraduate students. This is a voluntary position with no limit to the number of members on this committee.

Relevant By-laws

CCXIII. Article II: Membership

CCXIV. Membership in the Division is open to individuals who are committed to the objectives put forth in Article I of these By-laws. (II.I)

CCXV. The Division shall consist of five classes of members: Students in School Psychology Affiliates, Professional Affiliates, Associates, Members, and Fellows. (II.II)

CCXVI. Election to membership in the Division is based upon the

A. Application for Associate or Member status shall be made to the Division Secretary who shall verify membership status of the applicant in the American Psychological Association, at which time membership will become effective. (This will be handled through supervision, as detailed in the Division contract with the APA division Services Office.)

B. Affiliate status shall be extended to individuals who are either credentialed as school psychologists or are not fully employed as psychologists or as related specialists and who are enrolled in programs formally preparing school psychologists. All student affiliates are automatically enrolled as members in the student organization, Student Affiliates in School Psychology (SASP).

C. Members of the Division may be recommended to the American Psychological Association for Fellow status by the Fellows Committee. All elected Fellows shall be designated as Fellow in the Division of School Psychology.

Editor - School Psychology Quarterly

CCXVII. Aim and Scope

Following publication of Volume IV of Professional School Psychology several changes in the Division journal will occur. The changes in the journal reflect a consensus among the editor, Advisory Editors, and Executive Council of Division 16 of the American Psychological Association to refocus the journal primarily on research in school psychology. Actual changes in the journal occur in three areas.

To begin with, as implied by the title of this issue and editorial, the name of the journal will change. The name of the new journal will be School Psychology Quarterly. Second, the focus of the journal will change. The proportion of journal pages devoted to scientific research in school psychology will increase.

Specifically, the Editor is interested in soliciting and publishing research-oriented articles and reducing the emphasis on professional issues (e.g., training, specific Division 16 issues). It is assumed that there will be some transition period in the journal where professional manuscripts will still be published. Third, accompanying the change in focus, there will also be a section for research and one entitled "professional issues". The latter two changes are elaborated briefly below.

CCXVIII. Focus of the Journal

Initially, the focus of Professional School Psychology was to be primarily on professional manuscripts with papers analyzing, synthesizing, reformulating, or offering an empirical or conceptual base to professional issues in school psychology, including the delivery and evaluation of services, ethical and legal concerns, and approaches to education and training. With the change in focus of Professional School Psychology manuscripts are sought that fall primary into empirical research and studies broadly emphasizing methods to advance scientific understanding of research, theory, and practice in school psychology. School psychology research is construed broadly to include a range of methodologies that contribute new knowledge relevant to enhancing the life experiences of children, families, and schools and other institutional care givers. Empirical research is not limited to quantitative studies but also includes conceptual articles that draw out practice implications of scientific findings as well as articles that summarize research that has practice implications.

Qualitative research designs and single case experimental designs will also be appropriate.

Within the context of conceptual and methodological considerations, empirical manuscripts will address the same methods and standards as noted in the original Aim and Scope of Professional School Psychology (Kratochwill, 1986). Although a broad range of research manuscripts will be considered, manuscripts that focus on research and evaluation of various issues in the field of school psychology will be emphasized. The editor is especially interested in receiving manuscripts that address a prevention and intervention focus within school psychology research. Individuals interested in publishing professional works in school psychology should consider primarily the American Psychological Association journal, Professional Psychology: Research and Practice (PPRP). It is assumed that school psychology is prominent among the other specialty areas within professional psychology and that PPRP will represent the primary publication for work in this area.

CCXIX. Sections of the Journal

Given the flow of manuscripts into the journal previously, it is assumed that a number of "professional" manuscripts will still appear in School Psychology Quarterly. These manuscripts include those that are already in the publication process and several domains of continuing professional contributions that are specific to the Division (e.g., the addresses of Division 16 presidents and individuals who receive the Lightner Witmer Award). The journal will continue to publish these contributions along with reactions inasmuch as they will have implications for research, theory, and practice in school psychology. In addition, the journal will continue to publish manuscripts on professional training programs (edited by Trevor Sewell), school psychological service programs (edited by Cathy Telzrow), and legal and ethical issues through my editorial term.

CCXX. References

Kratochwill, T. R.(1986). Aim and scope of Professional School Psychology. Professional School Psychology, 1, 1-7.

Editorial Policies for School Psychology Quarterly

A detailed, 52-page Operations Manual and Handbook for Associate Editors was prepared by editor Tom Kratochwill in 1984 and is made available to each associate editor.

Editor - The School Psychologist

The School Psychologist serves to facilitate the exchange of members and information between the Division leadership and Division members, among Division members, between the science of psychology and the practice of school psychology and between school psychologists within APA and colleagues outside of APA. Through its articles and announcements, the newsletter seeks to:

CCXXI. Enhance collegiality and a sense of identity as a school psychologist,

CCXXII. Raise awareness of opportunities for advocacy for children, families, and the schooling endeavor,

CCXXIII. Serve as a forum for the presentation and discussion of professional and ethical issues of concern to school psychologists, and

CCXXIV. Inform the membership of educational and other professional growth experiences.

Editorial Staff

The School Psychologist staff will consist of an Editor, Associate Editor, and a Clerical assistant. Both the Editor and Associate Editor will serve one three-year term. The term of office will begin with the first issue (Winter) of a volume and end with the last issue (Fall) of the volume. With the approval of the Publication Committee and the President, the Associate Editor will assume the editorship at the end of the Editor's term. Prior to this change, the Publications Committee will forward their recommendations for a new Associate Editor to the President, who will make the final decision.

The Editor or Associate Editor will be given the authority and resources to employ a clerical assistant when such a person is required to ensure the efficient and timely publication and distribution of the Newsletter.

Duties and Responsibilities

CCXXV. Editor - functioning within the parameters of the rules of the Publications Committee, the Editor is responsible for:

A. Oversight of the development and distribution of the Newsletter.

B. Supervision of the format, style, and overall appearance of the Newsletter.

C. Establishing the mission and the specific objectives for the Newsletter.

D. Soliciting, selecting, editing, and revising Newsletter copy in order to fulfill the Newsletter's mission.

E. Establishing a yearly schedule for contributions to the Newsletter from the Vice Presidents.

F. Attending the Midwinter meeting and the APA Convention to represent the Newsletter and to remain current on issues of importance and interest to the readership.

G. Soliciting advertisement which is compatible with the mission of the Division of APA.

H. Establishing the subscription rate for the Newsletter.

I. Operating the Newsletter in a fiscally efficient and responsible fashion.

J. Providing the Associate Editor with job training opportunities.

CCXXVI. Associate Editor - functioning within the parameters of the Publications Committee and the expectations of the Editor, the Associate Editor is responsible for:

A. Selecting a printer for the Newsletter.

B. Working directly with the printer to ensure the timely completion of an aesthetically-pleasing Newsletter.

C. Supervising the transformation of the Newsletter copy into a finished product.

D. Establishing and implementing a system for mailing the Newsletter as inexpensively and as efficiently as possible.

E. Working closely with the APA Division Services Office to maintain an up-to-date mailing list.

F. Developing the annual convention supplement.

G. Assuming other journalistic responsibilities assigned by the Editor.

H. Cooperating with the Editor in job preparation experiences.

I. Employing and supervising the clerical assistant.

CCXXVII. Clerical Assistant - Responsible for:

A. Complementing assigned tasks in a timely and effective manner.

B. Providing the Editor with a written accounting of completed activities and time spent.

Editorial Policies

The Newsletter is published on a quarterly basis. The publication schedule is as follows:

Issues

No.

Closing Date Submission of Materials

Printing Date

Mailing Date

Winter

1.00

December 1

December 15

January 10

Apring

2.00

March 1

March 15

April 10

Summer

3.00

June 1

June 15

July 10

Fall

4.00

September 1

September 15

October 10

Copies of the Newsletter are mailed bulk rate to subscribers within the United States. Copies to members of the Executive Council and to subscribers outside the United States are mailed first class.

Four categories of features are published in the Newsletters.

CCXXVIII. Regular-Quarterly: Editorial oversight applies only to grammar, length, and location in the newsletter with these features. Content is at the discretion of the contributor. Materials in the category include:

A. Presidential message

B. Inside APA

C. Membership application.

CCXXIX. Regular-Semi-Annual: A greater degree of editorial decision regarding content is maintained through consultation with the contributors. This category incorporates:

A. Scientist-Practitioner Column (Regular)

B. Focus on Research (Periodic)

C. Executive Council Minutes (Spring-EC Winter Meeting and Fall-EC Convention Meeting).

CCXXX. Solicited: The editor is responsible for identifying pertinent and timely issues and arranging for knowledgeable professionals to address these issues. The Editor and contributor work collaboratively to determine the specifics of the article. This will include the Feature article in each edition.

CCXXXI. Informational: These features are both solicited and unsolicited and help members make informed decisions about their leadership and award recipients. They also alert them to advocacy, professional development and employment opportunities. Features included are:

A. Requests for nominations for the Lightner Witmer and Distinguished Service Awards - (Winter)

B. Notices of other awards

C. Division 16 officers elections materials (Spring)

D. Convention supplement (Summer)

E. Reminder about the apportionment ballot (Fall), and

F. Announcements.

CCXXXII. Unsolicited: This includes materials and letters to the Editor that are not a regular feature and have not been requested by a member of the editorial staff or of the Executive Council. These materials are published if they address an important issue and if space is available. Letters to the Editors are encouraged as a way to increase dialogue between Division leadership and members and among members. Controversy is welcomed. Critical comments, however, must be made tastefully. Letters that suggest unprofessional or unethical motives on the part of others must specify the evidence for these claims.

Management of Newsletter

The Editor sets the subscription and postage rate on a yearly basis.

Requests for the initiation of subscriptions, complaints from subscribers about missed issues, and queries about the availability of back issues are forwarded to Division Services Office, 750 First Street, NE, Washington, DC 20002. This office also maintains an up-to-date mailing list and provides mailing labels upon request.

On an annual basis, the Editor submits a budget request to the Division Treasurer. Funds within the approved budget are then requested by the Editor as needed for the operation of the Newsletter. Expenses are itemized on the Request for Payment form, which is sent to the Division Treasurer.

Relevant By-laws

CCXXXIII. Article IV: Nominations and Elections (II)

Attachment A

CCXXXIV. President shall become the Past-President at the end of the term of office.

CCXXXV. The President-Elect shall function as the President in the latter's absence or incapacity. The President-Elect shall also chair the Distinguished Service Award Committee and the Planning and Development Committee, and shall serve in other capacities as appointed by the President. The President-Elect shall become President at the close of the term of office.

CCXXXVI. The Past-President shall chair the Committee for Nominations and Elections to Divisional Offices, the Fellows Committee, the Past-Presidents Committee, and assume special assignments appropriate to the office as designated by the President.

CCXXXVII. The Secretary shall keep the records of all meetings of the Division, the Executive Council, and the Operations Committee; issue notices of meetings and the election of officers; maintain official membership records; and receive and expedite correspondence with the Central Office of the American Psychological Association.

CCXXXVIII. The Treasurer shall have custody of all funds of the Division, receive dues, assessments, other funds, and drafts on behalf of the Division for the disbursement of funds as authorized by the Division; keep records of all receipts and disbursements; and provide for auditing of accounts on the completion of his/her term of office or at such other times as designated by the Executive Council and/or Operations Committee. On the basis of information received from the committee Chairs and other officers, the Treasurer shall propose an annual budget for submission to the Executive Council. Upon majority vote of the members attending the mid-winter meeting, the annual budget shall be adopted.

CCXXXIX. The Representatives to Council shall represent the Division as put forth in the By-laws of the American Psychological Association, and shall serve as members of the Committee for Nominations and Elections to APA Boards, Committees, and Special Awards. The Chair of the Divisional Representatives shall be designated annually by the Division's Representatives to Council and shall serve as Chair of the Committee for Nominations and Elections to APA Boards, Committees, and Special Awards.

CCXL. The Vice Presidents shall coordinate the work of the Division in fulfilling the objectives outlined in Article I of these By-laws. Each Vice President shall be elected by the membership to coordinate Division activities associated with particular objectives.

Joint Committee on Internships

The Joint Committee on Internships (JCI) consists of representatives from each sponsoring organization: NASP, CDSPP, and Division 16. Each sponsoring organization shares equally in the expenses of the committee. The purpose of the JCI is the development of quality, effective internship programs for doctoral students in school psychology. A policy on internships developed by the JCI is appended.

A major activity of the JCI is publication annually of the Directory of Internships for Doctoral Students in School Psychology. Internship sites included in this directory assert that they meet CDSPP guidelines for internships. The 1991 directory includes 113 sites. The directory is published in the fall of each year and mailed to all CDSPP member institutions as well as to sites listed in the directory.

Policy and Procedures Manual for The Lightner Witmer Award Committee

American Psychological Association Division 16, School Psychology

Running Head: Lightner Witmer

The following document represents a policy and procedures manual for the Lightner Witmer Award Committee of Division 16 of the American Psychological Association.

Committee Structure

The Lightner Witmer Award Committee is to be composed of office (5) members. Each member must meet the following criteria:

CCLIX. A previous recipient of the Lightner Witmer Award.

CCLX. Membership in Division 16 of the American Psychological Association.

CCLXI. Agree to serve on the committee for five (5) years and chair the committee during the last year (fifth) of service.
The chair will change each year and be replaced by the individual who is entering his/her fifth year of committee service. The new member joining the committee would be that year's recipient of the award and would be asked to serve for five years. In the event that this person is unable or unwilling to serve for the five year term, the previous committee chairperson will select a member from the pool of former recipients of the award.

Criteria for the Award

It is proposed that Division 16 of the American Psychological Association present a periodic award to an individual recognizing the production of significant scholarly works within the broad professional interest domain of school psychologists. The award is to be named for Dr. Lightner Witmer, deceased, whose early work with school children is considered by many to be the origin of school psychology.

Purpose

The award has as its primary purpose the encouragement and fostering of sound theoretical and research activity within the school psychology community. The assumption is made that it is most productive to reward such scholarly activity early in the professional development of psychologists.

Eligibility for the Award

To be eligible for nomination, a person must be within seven years of receiving their educational specialist or doctoral degree as of September 1 of the year the award is given and must also be a Fellow, Member, Associate, or Student Affiliate of Division 16 of the American Psychological Association. A person does not need to have a doctoral degree to be eligible. In addition, a person may be self-nominated or be nominated by someone else. To complete one's eligibility, two copies of the person's vita, and reprints or other reproductions of major papers, articles, etc., should be submitted by the nominator no later than the first day of March in order to be considered for the award given at the following August-September annual convention of the APA.

Schedule of Committee Activities

CCLXII. October 1 - Call for nominations.

CCLXIII. April 1 - Deadline for submission of nominations.

CCLXIV. April 7 - Material sent to Committee for evaluations.

CCLXV. May 15 - Final decision on award recipient.

CCLXVI. August - Award Presentation made at annual American Psychological Association meeting.

Criteria for Evaluating Nominees

While a specific scholarly work may be salient in the evaluation of a nominee, it is not likely that a single work will be of such exceptional character that it would be the basis of the award. Similarly, numerous papers, articles, etc., will not by themselves be a sufficient basis for the award. Instead, the Lightner Witmer Award will be given for scholarly activity and contributions that have significantly nourished school psychology as a discipline and profession. This will include systematic and imaginative use of psychological theory and research in furthering the development of professional practice, or unusual scientific contributions and seminal studies of important research questions that bear on the quality of school psychological training and/or practice. In addition, there should be exceptional potential and promise to contribute knowledge and professional insights that are of uncommon and extraordinary quality.

Form of the Award

The recipient will receive an appropriately worded certificate and attendant recognition and publicity. No cash award will be made. (Note: We may want to consider a cash award.)

Call for Nominations

The call for nominations will appear in the following form:

Call for Nominations: Lightner Witmer Award

CCLXVII. Each year the Division of School Psychology presents the Lightner Witmer Award to young professional and academic school psychologists who have demonstrated scholarship which merits special recognition. Continuing scholarship, rather than a thesis or dissertation alone, is the primary consideration in making the award and a person does not need a doctoral degree to be eligible. Nominees must be: (a) within seven years of receiving their education specialist or doctoral degree as of September 1 of the year the award is given; and (b) be a Fellow, Member, Associate, or Student Affiliate of Division 16.

CCLXVIII. Two sets of materials should be forwarded on each nominee including a vita, supporting letter(s), reprints, and other evidence of scholarship. All nominations and related materials should be submitted by April 1 to the Chair of the Lightner Witmer Award Committee.

Presentation of the Award

The chair of the committee will be responsible for making the award presentation at the annual meeting of the American Psychological Association. If the chair is unable to make the award, he/she will select another member of the committee to present the award.

Solicitation and Administration

Announcements of the award and requests for materials will appear in The School Psychologist (Division 16 Newsletter), the American Psychologist, The Communiqué (NASP newsletter), Trainers' Forum, and the Educational Researcher. (Note: Similar announcements could be sent to directors of school psychology programs in the U.S. and Canada.)

Conflict of Interest Provisions

Occasionally, a situation may arise in which there is the possibility of a conflict of interest. The following represent some examples of such situations, but does not exhaust the possibilities.

CCLXIX. Members of the committee may wish to nominate someone for the award.

CCLXX. The nominee is a close friend or colleague of the committee member.

In cases where there is the possibility of a conflict of interest, the individual committee member shall inform the Chair that a potential conflict of interest situation may emerge. The Chair will then appoint another committee member from the pool of previous Lightner Witmer award recipients. In case of a potential conflict of interest situation with the Chair of the Committee, the Division 16 President will appoint an acting Chair for the case under consideration and one additional committee member to handle the specific case.

Format for Evaluation of Nomination Files

The following format will be employed for evaluation of each individual being considered for the award:

The Lightner Witmer Award Nomination Form (PDF, 13KB)

Procedures for Selection Based on Independent Evaluations

After nominations have been made, the committee chair will prepare a packet of materials on each candidate. All packets will be sent in a package to one committee member who will complete the independent evaluations. Once the ratings are completed by the first committee member, he/she will send the completed evaluation form to the Chair and the package to the next committee member on the list. Each committee member will replicate this process, with the last member of the committee sending the package to the Chair along with his/her completed evaluation.

The Chair will complete his/her evaluation independent of the other Committee members and it will be included in the other four ratings. The Chair will be responsible for adding all scores and informing all committee members of the results. Results will then be shared with the Division 16 President.

Conditions Under Which the Award Will Not Be Presented

In some instances the Lightner Witmer Award will not be presented for a particular year. This can occur under at least two conditions. First, no one may be nominated for the award. In this case the committee will remain intact and members will serve on the committee during the subsequent year. Second, it may be the expressed opinion of the committee that individuals nominated for the award should not receive it. This eligibility criterion will be determined by an examination of committee responses to the question at the bottom of the form. If 3 out of 5 committee members answer "No" to this question, no award will be given and the committee will remain intact for another year.

Obligations of Award Recipient

The awardee is expected to present a Lightner Witmer award address at the APA conference the year following the receipt of the award. The awardee is also expected to submit a manuscript to School Psychology Quarterly.

Policy and Procedures for the Dissertation Award Committee

The following document represents a policy and procedures manual for the Outstanding Dissertation Award Committee of Division 16 of the American Psychological Association.

Proposed Committee Structure

The Outstanding Dissertation Award Committee is to be comprised of five (5) members. The members will be selected from the following:

CCLXXI. Previous recipients of the award from the past three years (3)

CCLXXII. A previous recipient of the Lightner Witmer award (1)

CCLXXIII. A previous recipient of the Distinguished Senior Scientist award (1)

CCLXXIV. The past Vice President of Education, Training, & Scientific Affairs (ETSA)

CCLXXV. A Student Affiliate

Members must meet the following criteria:

CCLXXVI. Membership in Division 16 of the American Psychological Association

CCLXXVII. Agree to serve on the committee for three years

The chair of the committee will be a previous recipient of the award. The chair will change each year and be replaced by the award recipient who is entering his/her third year of committee service. In the event this person is unable or unwilling to serve as chair, or unwilling to serve the three-year term, the VP-ETSA will select a member from the pool of former award recipients to chair this committee.

Criteria for the Award

It is proposed that Division 16 of the American Psychological Association present an annual dissertation award to a School Psychology student recognizing an outstanding dissertation on a topic that has the potential to impact the science or practice of school psychology. The award will be restricted to persons who have successfully defended dissertations within the calendar year prior to the receipt of the award at the APA convention (Jan. 1 - Dec. 31).

Purpose

The purpose of this award is the recognition of outstanding scholarly effort by school psychology students entering the profession and the encouragement to continue their scientific promise.

Eligibility for the Award

To be eligible for nomination, the student must have successfully defended his/her dissertation in the calendar year (January 1 - December 31) prior to the receipt of the award and must also be a student member of Division 16 of the American Psychological Association. The student may be self-nominated or be nominated by their dissertation chairperson or committee members. To complete one's eligibility, two copies of the person's vita and a copy of the dissertation should be submitted by the nominator no later than the first day of March in order to be considered for the award given at the following August annual convention of APA.

Schedule of Committee Activities

CCLXXVIII. January 1 - Call for nominations

CCLXXIX. April 1 - Deadline for submission of nominations, material sent to committee for evaluation.

CCLXXX. May 1 - Final decision on award recipient, preparation of award certificate

CCLXXXI. August - Award presentation made at annual APA meeting

These dates are recommended to remain constant across years; however, they may be altered at the discretion of the committee chairperson.

Criteria for Evaluating Nominees

The Outstanding Dissertation Award is to be given for an outstanding dissertation on a topic that has the potential to contribute to school psychology as a discipline and profession. The dissertation should be clearly conceptualized theoretically, research design and statistical analyses appropriate for the hypothesis, and the discussion clearly stating implications for the practice of school psychology.

Form of the Award

The recipient will receive an appropriately worded certificate and attendant recognition and publicity. No cash award will be made.

Call for Nominations

The Dissertation Award Nomination Form (PDF, 13KB)

The call for nominations will appear in the following form:

Each year the Division of School Psychology presents and Outstanding Dissertation in School Psychology Award to a school psychology student who has completed a dissertation which merits special recognition and which has the potential to contribute to the science and practice of school psychology. Nominees must have successfully completed their dissertation defense December 31, (year).

Materials to be forwarded on each nominee should include a vita, supporting letters (minimum of two from members of the dissertation committee), and a copy of the dissertation. All nominations and related materials should be submitted by March 1 to (committee chairperson & address).

Presentation of the Award

The chair of the committee will be responsible for making the award presentation at the annual meeting of the American Psychological Association. If the chair is unable to make the award, he/she will select another member of the committee or executive board to present the award.

Solicitation and Administration

Announcements of the award and requests for materials will appear in The School Psychologist (Division 16 Newsletter), School Psychology Quarterly, the American Psychologist, The Communiqué (NASP newsletter), Trainer's Forum, the American Psychology Society newsletter, or announcements can be sent to directors of school psychology programs.

Conflict of Interest Provisions

Occasionally, a situation may arise in which there is the possibility of a conflict of interest. The following represent some examples of such situations, but does not exhaust the possibilities.

CCLXXXII. Members of the committee may wish to nominate someone for the award.

CCLXXXIII. The nominee is a student of the committee member.

In cases where there is the possibility of a conflict of interest, the individual committee member shall inform the Chair that a potential conflict of interest may emerge. The Chair will then appoint another committee member from the pool that meets the criteria specified above in the case of a potential conflict of interest situation with the Chair of the committee, the Division 16 President will appoint an acting Chair for the case under consideration and one additional committee member to handle the specific case.

Format for Evaluation of Nomination Files

Following is a format that will be employed for evaluation of each individual being considered for the award:

The Dissertation Award Nomination Form (PDF, 13KB)

Procedures for Selection Based on Independent Evaluations

After nominations have been made, the committee chair will prepare a packet of materials on each candidate. All packets will be sent in a package to one committee member who will complete the independent evaluations. Once the ratings are completed by the first committee member, he/she will send the completed evaluation form to the Chair and the package to the next committee member on the list. Each committee member will replicate this process, with the last member sending the package to the Chair along with his/he completed evaluation.

The Chair will complete his/her evaluation independent of the other Committee members, and it will be included in the other four ratings.

The Chair will be responsible for adding all scores and informing all committee members of the results. Results will then be shared with the Division 16 President.

In order to "win" the award, the nominee needs to have at least two out of three of the following:

CCLXXXIV. The top score for the majority of the committee ratings.

CCLXXXV. The overall high score across the committee.

CCLXXXVI. The highest median score.

Conditions Under Which the Award Will Not be Presented

The Outstanding Dissertation Award need not be presented each year. This may occur under at least two conditions. First, no one may be nominated for the award. In this case the committee will remain intact and members will serve on the committee during the subsequent year. Second, it may be the expressed opinion of the committee that individuals nominated for the award should not receive it. This eligibility criterion will be determined by an examination of committee responses to the question at the bottom of the form. If three out of five committee members answer "no" to this question, no award will be given and the committee will remain intact for another year.

Obligations of the Award Recipient

The following are requests of Division 16 to award recipients. Receipt of the award is not dependent upon acceptance of these obligations.

CCLXXXVII. As noted, participation for three years on the Outstanding Dissertation Award Committee, serving in the third year as Chair of the committee.

CCLXXXVIII. Preparation of an Outstanding Dissertation Award address or informal conversation hour to be presented at the subsequent annual meeting of the American Psychological Association.

CCLXXXIX. Preparation of a manuscript based up on the above address to appear in the Division 16 journal, School Psychology Quarterly.

Policy and Procedures for the Senior Scientist Award Committee

The following document represents a policy and procedures manual for the Senior Scientist Award Committee of Division 16 of the American Psychological Association.

Committee Structure

The Senior Scientist Award Committee is to be composed of five (5) members. The members will include:

CCXC. previous recipients of the Lightner Witmer award (1)

CCXCI. previous recipients of the award from the past three years (3)

CCXCII. the past Vice President of Education, Training, & Scientific Affairs (ETSA)

CCXCIII. the current Vice President of ETSA

Members must meet the following criteria:

CCXCIV. Membership in Division 16 of the American Psychological Association

CCXCV. Agree to serve on the committee for three years

The chair of the committee will be a previous recipient of the award. The chair will change each year and be replaced by the award recipient who is entering his/her third year of committee service. In the event this person is unable or unwilling to serve as chair, or unwilling to serve the three-year term, the Vice President for Education, Training, and Scientific Affairs (VP-ETSA) will select a member from the pool of former award recipients to chair the committee.

Note: Prior to the establishment of a pool of award recipients, the award committee shall be composed of the current VP-ETSA, past VP-ETSA, and three previous awardees of either the Distinguished Service Award or the Lightner Witmer Award.

Criteria for the Award

It is proposed that Division 16 of the American Psychological Association present an annual award to a senior scholar recognizing an outstanding program of research throughout one's career that has had an impact on school psychology or has the potential to have such an impact. This would not be an award necessarily for amount of writing, but rather for a significant and sustained program of research.

Purpose

The award has as its primary purpose the recognition of the sustained contributions of mature members of the school psychology community to sound theoretical and research activity over the course of one's career.

Eligibility for the Award

To be eligible for nomination, a person: (a) must be either at least 50 years of age or 20 years post-doctoral by December 31 in the year nominated for the award, and (b) must also be a Fellow, Member, or Associate of Division 16 of the American Psychological Association. The person may be self-nominated or be nominated by someone else. To complete one's eligibility, two copies of the person's vita and reprints of the five major articles, chapters, books, etc., should be submitted by the nominator no later than the first day of April in order to be considered for the award given at the following annual convention of APA.

Suggested Schedule of Committee Activities

CCXCVI. January 1 - Call for nominations

CCXCVII. April 1 - Deadline for submission of nominations

CCXCVIII. April 15 - Material sent to committee for evaluation

CCXCIX. May 15 - Final decision on award recipient

CCC. June/July - Preparation of award certificate

CCCI. August - Award presentation made at annual APA meeting

These dates are recommended to remain constant across years; however, they may be altered at the discretion of the committee chairperson.

Criteria for Evaluating Nominees

The Senior Scientist Award is to be given for a program of scholarly work that has significantly nourished school psychology as a discipline and profession. Because the emphasis is on a program of work, awards should not be given on the basis of a single exceptional paper, article, or book. The award recipient's program of work may reflect systematic and imaginative use of psychological theory and research in furthering the development of professional practice and/or consistent empirical inquiry that bears on the quality of school psychology training and practice. The program of scholarly work should be of exceptional quality in its contribution to the scientific knowledge base of school psychology training/practice.

Form of the Award

The recipient will receive an appropriately worded certificate and attendant recognition and publicity. No cash award will be made.

Call for Nominations

The call for nominations will appear in the following form:

Call for Nominations: Senior Scientist in School Psychology Award

Each year the Division of School Psychology presents a Senior Scientist in School Psychology Award to a mature professional and academic school psychologist who has demonstrated a program of scholarship which merits special recognition. A sustained program of scholarship of exceptional quality throughout one's career is the primary consideration in making the award. Nominees must be either 20 years past the granting of their doctoral degree or at least 50 years old by December 31, (year).

Two sets of material should be forwarded on each nominee, including a vita, supporting letters (minimum of three), and five major papers of publications. All nominations and related materials should be submitted by April 1 to (committee chairperson & address).

Presentation of the Award

The chair of the committee will be responsible for making the award presentation at the annual meeting of the American Psychological Association. If the chair is unable to make the award, he/she will select another member of the committee or executive board to present the award.

Solicitation and Administration

Announcements of the award and requests for materials will appear in The School Psychologist (Division 16 Newsletter), School Psychology Quarterly, the American Psychologist, The Communiqué (NASP newsletter), Trainer's Forum, the American Psychology Society newsletter, and other relevant outlets. Announcements may also be sent to directors of school psychology programs.

Conflict of Interest Provisions

Occasionally, a situation may arise in which there is the possibility of a conflict of interest. The following represent some examples of such situations, but does not exhaust the possibilities.

CCCII. Members of the committee may wish to nominate someone for the award.

CCCIII. The nominee is a close friend or colleague of the committee member.

In cases where there is the possibility of a conflict of interest, the individual committee member shall inform the Chair that a potential conflict of interest may emerge. The Chair will then appoint another committee member from the pool of previous Senior Scientist Award recipients. In the case of a potential conflict of interest situation with the Chair of the committee, the Division 16 President will appoint an acting Chair for the case under consideration and one additional committee member to handle the specific case.

Format for Evaluation of Nomination Files

The Senior Scientist Award Nomination Form (PDF, 13KB)

Procedures for Selection Based on Independent Evaluations

After nominations have been made, the committee chair will prepare a packet of materials on each candidate. All packets will be sent in a package to one committee member who will complete the independent evaluations. Once the ratings are completed by the first committee member, he/she will send the completed evaluation form to the Chair and the package to the next committee member on the list. Each committee member will replicate this process, with the last member sending the package to the Chair along with his/her completed evaluation.

The Chair will complete his/her evaluation independent of the other Committee members, and it will be included with the other four ratings. The Chair will be responsible for adding all scores and informing all committee members of the results. Results will then be shared with the Division 16 President.

In order to "win" the award, the nominee needs to have at least two out of the three of the following:

CCCIV. The top score for the majority of the committee ratings.

CCCV. The overall high score across the committee.

CCCVI. The highest median score.

Conditions Under Which the Award Will Not be Presented

The Senior Scientist Award need not be presented each year. This may occur under at least two conditions. First, no one may be nominated for the award. In this case the committee will remain intact and members will serve on the committee during the subsequent year. Second, it may be the expressed opinion of the committee members that individuals nominated for the award should not receive it. This eligibility criterion will be determined by an examination of committee responses to the question at the bottom of the form. If three out of five committee members answer "no" to this question, no award will be given, and the committee will remain intact for another year.

Requests of the Award Recipient

Division 16 requests the following of award recipients. Receipt of the award is not dependent upon acceptance of these obligations.

CCCVII. Participation for three years on the Senior Scientist Award Committee, serving in the third year as Chair of the committee.

CCCVIII. Preparation of a Senior Scientist address to be presented at the subsequent annual meeting of the American Psychological Association.

CCCIX. Preparation of a manuscript based upon the above address to appear in the Division 16 journal, School Psychology Quarterly.

Policy and Procedures for the Jack Bardon Distinguished Service Award Committee

(approved by Division 16 EC on August 16, 1997)

The following document represents a policy and procedures manual for the Jack Bardon Distinguished Service Award Committee of Division 16 of the American Psychological Association.

Proposed Committee Structure

The Distinguished Service Award Committee is to be composed of five (5) members.

The members will be selected from the following:

  1. previous recipients of the award from the past eight years (3)

  2. a previous recipient of the Distinguished Senior Scientist award (1)

  3. the past-vice-president of Education, Training, & Scientific Affairs (VP-ETSA)

  4. a student affiliate

Members must meet the following criteria:

  1. membership in Division 16 of the American Psychological Association

  2. agree to serve on the committee for three years

The chair of the committee will be a previous recipient of the award. The chair will change each year and be replaced by the award recipient who is entering his/her third year of committee service. In the event this person is unable or unwilling to serve as chair, or unwilling to serve the three year term, the VP-ETSA will select a member from the pool of former award recipients to chair the committee.

Purpose

The purpose of this award is the recognition of outstanding professional service effort by a school psychologist.

Schedule of Committee Activities

October/November:  Call for nominations

April 1:  Deadline for submission of nominations

April:  Material sent to committee for evaluation

May 1:  Final decision on award recipient

June:  Preparation of award certificate

August:  Award presentation made at annual APA meeting

These dates are recommended to remain constant across years; however, they may be altered at the discretion of the committee chairperson.

Criteria for Evaluating Nominees

The award is to be given for mature school psychologists who throughout their careers have demonstrated exceptional programs of service that merit special recognition. This award is given for accomplishments relating to (a) major leadership in the administration of psychological service in the schools; (b) major contributions in the development and implementation of policy leading to psychologically and socially sound training and practice in school psychology; (c) sustained direction or participation in research that has contributed to more effective practice in school psychology; or (d) the inauguration or development of training programs for new school psychologists or for the systematic nurturance of inservice training for psychologists engaged in the practice of school psychology; or any combination of those.

Form of the Award

The recipient will receive an appropriately worded certificate and attendant recognition and publicity. No cash award will be made.

Call for Nominations

The following is an example of a call for nominations.

The Division of School Psychology requests nominations for the <insert year the award is to be made, e.g., 1998> Jack Bardon Distinguished Service Award. The award is presented each year by Division 16 at the APA Convention to mature school psychologists who throughout their careers have demonstrated exceptional programs of service that merit special recognition. This award is given for accomplishments relating to (a) major leadership in the administration of psychological service in the schools; (b) major contributions in the development and implementation of policy leading to psychologically and socially sound training and practice in school psychology; (c) sustained direction or participation in research that has contributed to more effective practice in school psychology; or (d) the inauguration or development of training programs for new school psychologists or for the systematic nurturance of inservice training for psychologists engaged in the practice of school psychology; or any combination of those.

The award recipient will be asked to prepare an address for the Division to be presented at the subsequent APA annual convention, submit a manuscript based on that address to School Psychology Quarterly (the Division 16 journal), and serve on a committee to select subsequent award winners. Anyone, including a candidate him or herself, may nominate a school psychologist for the award. Two sets of materials should be submitted for each nominee, including a vita, supporting letters (minimum of three), and other appropriate supporting documentation.

Presentation of the Award

The chair of the committee will be responsible for making the award presentation at the annual meeting of the American Psychological Association. If the chair is unable to make the award, he/she will select another member of the committee or executive board to present the award.

Solicitation and Administration

Announcements of the award and requests for materials will appear in The School Psychologist (Division 16 Newsletter), School Psychology Quarterly, the American Psychologist, The Communique (NASP newsletter), Trainer's Forum, the American Psychology Society newsletter, CDSPP newsletter, or announcements can be sent to directors of school psychology programs.

Conflict of Interest Provisions

Occasionally, a situation may arise in which there is the possibility of a conflict of interest. The following represent some examples of such situations, but does not exhaust the possibilities.

  1. Members of the committee may wish to nominate someone for the award.

  2. The nominee is a colleague of the committee member.

In cases where there is the possibility of a conflict of interest, the individual committee member shall inform the Chair that a potential conflict of interest may emerge. The Chair will then appoint another committee member from the pool that meets the criteria specified above. In the case of a potential conflict of interest situation with the Chair of the committee, the Division 16 VP-ETSA will appoint an acting Chair for the case under consideration and one additional committee member to handle the specific case.

Procedures for Selection Based on Independent Evaluations

After nominations have been made, the committee chair will prepare a packet of materials on each candidate. Packets will be sent to committee members who will provide independent evaluations.

The Chair will complete his/her evaluation independent of the other Committee members and will be included in the other four ratings. The Chair will be responsible for adding all scores and informing all committee members of the results. Results will then be shared with the Division 16 President.

In order to win the award, the nominee needs to have at least two out of three of the following:

  1. the top score for the majority of the committee ratings

  2. the overall high score across the committee

  3. the highest median score

Conditions Under Which the Award Will Not Be Presented

The Jack Bardon Distinguished Service Award need not be presented each year. This may occur under at least two conditions. First, no one may be nominated for the award. In this case the committee will remain intact and members will serve on the committee during the subsequent year. Second, it may be the expressed opinion that the individuals nominated for the award should not receive it. This eligibility criterion will be determined by an examination of committee responses to the question at the bottom of the form. If 3 out of 5 committee members answer Ano@ to this question, no award will be given and the committee will remain intact for another year.

Obligations of the Award Recipient

The following are requests of Division 16 to award recipients. Receipt of the award is not dependent upon acceptance of these obligations.

  1. As noted, participation for three years on the Jack Bardon Outstanding Dissertation Award Committee, serving in the third year as Chair of the committee.

  2. Presentation of a Jack Bardon Award Address to be given at the subsequent annual meeting of the American Psychological Association.

Note: Special appreciation is extended to Ellen Smart, University of Minnesota School Psychology Program Secretary, for her expertise in formatting and word processing.

APA Division of School Psychology and National Association of School Psychologists

Award For School Psychology Programs

School psychology as a profession functions mainly in the organizational setting of the public schools. It has demonstrated its usefulness and effectiveness. The development and maintenance of quality requires a continuing alertness to new developments and to upgrading of staff and programs. This is particularly true in the modern school and school system where the diversification of institutional programs to serve the full range of student and staff needs calls for sophisticated psychological knowledge and techniques. Across the country there are many examples of creative programs that have met the challenge, whose success should be recognized and shared.

Therefore, Division 16, American Psychological Association, and the National Association of School Psychologists initiate and promulgate an award for excellence of public/private school psychological programs for the following reasons:

  • There is need to recognize high standards of school psychological services.

  • There is need to publicize valid innovative approaches to practice.

  • There is need to incorporate into continuing education programs those practices that can be transmitted to others, including those which could aid in the search for maintaining level and quality of service in the face of economic and legal pressures.

  • The search, itself, creates interest and incentive to improve programs.

  • The award would create recognition and positive acceptance in the respective school systems.

  • Trainers of school psychologists would be able to amplify their course content or use such information to develop advanced courses for practitioners.

  • The programs, themselves, could furnish data for further research.

  • Applications of research to practice should be spread by program investigation as well as by individualized efforts frequently found in journal publications.

  • Publication of the award program could serve as an incentive and/or model for others who are searching for improved methods.

  • The award programs could become subjects for involvement of practicing psychologists in convention and institute programs.

The Award

The award will consist of a properly lettered citation and an invitation to present the program in detail at the American Psychological Association and National Association of School Psychologists convention. The award shall be granted biennially in odd-numbered years. Only one award shall be granted in any one year.

Eligibility

All qualified school psychological programs, regardless of size, geographical location, or governmental jurisdiction, shall be eligible for consideration.

Criteria

  1. Quality of creative response to a major need in the school system. It may be recently initiated or some continuing program that demonstrates successful satisfaction of need over a period of years.

  2. Maintenance of minimum standards under challenging conditions for the specialty of school psychology as promulgated by the American Psychological Association and the National Association of School Psychologists.

  3. Satisfactory documentation of the success of the program. Such documentation may include written statements of school administrators, school boards, professional organizations, university training programs, publications regarding the program, research reports of the program, and the like.

  4. The program must have been in existence a minimum of three years.

  5. The program must be comprehensive in nature, covering diagnosis and consultation, and/or direct intervention.

Source of Nominations

  • Programs of psychological services might be asked to nominate themselves.

  • School administrators could be invited to nominate programs in their systems.

  • School psychology training programs could nominate programs they consider outstanding.

  • State departments of public instruction might nominate.

  • Individuals could nominate.

Advertising Procedure

Call for nominations for the award could be placed in appropriate psychological journals, educational journals, journals of special education, etc., as well as in the Division 16, APA and NASP Newsletters and the APA Monitor. The call for nominations shall go out in the fall of the even-numbered year prior to the year in which the award is to be given.

Selection Procedure

An Evaluation Committee will be established. Representation on this committee shall be comprised of supervisory or administrative level school psychological personnel and university training supervisors. The committee shall have four members; two representing each organization: Division of School Psychology, American Psychological Association; and, the National Association of School Psychologists. The committee members shall be appointed by the respective presidents of the two organizations for one year terms.

In order to receive the award, a program must receive the approval of at least three of the four committee members.

An evaluation form could be sent by the Evaluation Committee to the school administration of the program under consideration for the award.

Publication

An article describing the program shall be submitted for publication in appropriate newsletters, journals or monographs of the American Psychological Association and/or the National Association of School Psychologists. Division 16, APA reserves the option of including this article in a monograph of model programs.

Budget

Expenses for correspondence, clerical service, preparation of the citation, and incidentals will be born jointly by Division 16, American Psychological Association and the National Association of School Psychologists, and will receive prior approval from their respective executive councils. 9/1/80.