Policy and Procedure Manual

A. Roles and Responsibilities of Division Officials

Elected officials of Division 44 and their roles within the Division are as follows:

  1. President : The President of the Division presides over all Executive Committee meetings. The President is an ex officio member of all standing and special committees and task forces of the Division. The President calls for reports from Division officials and committee chairs in advance of Executive Committee meetings. Except as noted otherwise, the President makes appointments of chairs and liaisons for the Division.
  2. President-Elect : The President Elect chairs the Awards Committee, which may include other members appointed by the President-Elect. The President-Elect, jointly with the President, appoints the Suite Coordinator, who will coordinate programming in the Division's hospitality suite at the Annual Convention and who then becomes the Program Chair for the following Annual Convention.
  3. Past President : The Past President chairs the Nominations Committee, which may include other members appointed by the Past President.
  4. Treasurer : The Treasurer has primary responsibility for management of the Division's financial accounts. The Treasurer also chairs the Finance Committee, which includes the presidential trio, the fund-raising chair, and other members as may be appointed by the Treasurer.
  5. Secretary : The Secretary maintains a record of the official minutes of all meetings of the Executive Committee, and serves as Parliamentarian during these meetings. The various liaisons to other organizations both within and outside of APA report to the Secretary. The Secretary is also a point person for official notifications and requests for information from APA.
  6. Members-at-Large : Each year the Division elects a Member-At-Large for a three year period so that at any given time there are three people filling the positions. An important g oal of the MAL position is to facilitate a leadership pipeline, by increasing working knowledge and interaction with all facets of Division 44, acting as representative to Divisional Committees and Taskforces and monitoring APA Divisions with LGBT Committees to keep the Executive Committee informed of developments.
    • The First-year MAL shall serve as a voting representative to the EC for the Student Representatives, the Program Committee and all task forces. The First-year MAL shall also serve as a monitor of APAGS for Division 44 and work with the presidential trio on one (1) initiative/project to be determined by the presidential trio.
    • The Second-year MAL shall serve as a voting representative to the EC for the following committees: Communications (Website, listserv, Facebook, newsletter); Children, Youth and Families; Science; Aging; Bisexual Issues; and Gender Diversity and Transgender People. The Second-year MAL shall also serve as monitor to LGBT committees to Divisions 35 (Society for the Psychology of Women) and 51 (Society for the Psychological Study of Men and Masculinity). The Second-year MAL shall work with the presidential trio on one (1) initiative/project to be determined by the presidential trio and train the First-year MAL on responsibilities associated with the position and introduces the First-year MAL to the individuals they will be working with from the various committees.
    • The Third-year MAL shall serve as a voting representative to the EC for the following committees: Co-RED, Membership, Education and Training, Mentoring, and Public Policy. The Third-year MAL shall also serve as a monitor to Division 45 (Society for the Psychological Study of the Ethnic Minority Issues. The Third-year MAL shall work closely with the President in that person's role of enacting and updating the strategic plan and train the Second-year MAL on responsibilities associated with the position and introduces the Second-year MAL to the individuals they will be working with from the various committees.

    MAL Representation Duties and Responsibilities with regard to Committees, Task Forces, and Specified Divisions

    • Semi-annual phone conferences with committees and task forces, or as appropriate to the culture of the specific committees and task forces
    • Semi-annual phone conference with monitored division LGBT committee chair to update EC on monitored division's activities on LGBT issues and to explore ways that the monitored division and Division 44 might collaborate
    • Provision of semi-annual reports to presidential trio on committees and divisions for distribution at mid-winter and annual meeting.
    • Serve as liaison/monitor to EC for committees and divisions
    • Representation of committees not able to attend the division's mid-winter meeting
      • Provides a voice for the committee and/or task force at the Executive Committee table
      • Review report – updates, progress, concerns, needs
      • Report discussion and related decisions back to the committees and task force
  7. Representatives to the APA Council of Delegates : The Division's Council Representatives maintain a close relationship with the Executive Committee and the President of the Division to provide the Division timely information about initiatives taking place in Council and to accurately represent the interests of the Division at Council.

Elected officials other than Council Representatives assume office at the Membership Business meeting held at the APA Annual Convention each summer. Council Representatives assume office in accordance with APA procedure.