All award applications are due by March 15 in the year the award is conferred. Notification to the awardee will be given no later than April 15 of that year. This timeline allows awardees sufficient time to make plans to attend that year's APA convention (typically held in August). The exception is the Convention Travel Awards, which are due by April 15 in the year the award is conferred. Notification of travel awards will be given by May 15 so that recipients can take advantage of the convention's early-bird registration pricing.
For all awards, except the Convention Travel Awards (see below), recipients will receive the following from Division 47:
- Early-bird convention registration
- Three (3) nights at one of the convention hotels
- A round-trip economy flight OR the federal mileage rate to/from the convention host city location
- Division membership for the year following receipt of the award
- Award memorabilia
- An honorarium specific to each award
Except for the convention hotel, which may be booked by Division 47 when possible, awardees are expected to pay all expenses up front and then seek reimbursement from the division with appropriate receipts/documentation. In rare circumstances, it is possible that the division may pay for all expenses in advance. Awardees should discuss such arrangements as early as possible with the past president. Award winners are responsible for any costs incurred outside of these parameters and/or for any pre-convention costs (i.e., upgrades to flights, hotel for pre-convention days, hotel incidentals, entertainment).
If an awardee is unable to attend the convention, no substitutions or exchanges of funds will be permitted. Additionally, award funds must be used only for the approved expenses outlined above; no exchanges or substitutions are permitted (e.g., alternative lodging arrangements).
Evaluation of award applications
Application materials for all awards are reviewed by the Division Awards Committee (AC), unless noted otherwise. The AC is chaired by the past president, and a selection of division officers (e.g., president, president-elect, secretary, and treasurer) and elected positions (e.g., one member-at-large, one EDI coordinator, one student representative, and the division council representative).
When a conflict of interest exists for any award review (e.g., a member of the AC is an advisor of a graduate student applying for the award), the individual with the conflict should recuse themselves. If a recusal is required of the past president, the president will assume chair duties.
Expectations of award winners
Accepting an award commits the award recipient to attending the APA Annual Convention, outside of extenuating circumstances precluding them from attendance. The awardee will be strongly encouraged to attend all division programming, with a special focus on the following meetings/events at convention: 1) the Division 47 business meeting, where awardees will be recognized, and for student winners, 2) the Division 47 student speed mentoring session.
